ADMINISTRATIVE ASSISTANT - SAME

Description

* Perform various administrative activities, preparing charts, maps, and reports; * Perform various controls and records; * Draft internal communications regarding routine matters; * Provide information to various departments; * File and dispatch correspondence and perform typing services in accordance with established procedures and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls intended for your department, filter topics, and forward calls according to the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls, either directly or through the switchboard operator, transferring calls to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation for transcripts; * Control requests and receipts of consumable materials, arranging for the required request forms and monitoring their delivery; * Draft letters, memoranda, official correspondence, and other texts necessary to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with legal requirements; * Organize and maintain department-related document files and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor the progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs. **Requirements and Qualifications** * Completed high school education; * Higher education in Administration (completed or currently pursued) is desirable; * Computer literacy — User level; * Experience in the field is an advantage. **Additional Information** Work schedule: 07:00–19:00 — rotating 12x36 shift Benefits: Meal allowance (VA), life insurance, on-site cafeteria, partnership with SESC, and transportation allowance (VT). **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit, philanthropic civil association recognized as being of federal, state, and municipal public utility, respectively under Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, **SPDM** has been expanding its scope of operations through ongoing projects in Social Assistance and Education. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to ensure universality and equitable access to healthcare, essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, cultivating a team-oriented work culture, respect for diversity, and inclusion. **MISSION** To deliver healthcare excellence without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Training and Development * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency ***WE CARE FOR THOSE WHO CARE!*** General Hospital “Professor Dr. Waldemar de Carvalho Pinto Filho” was inaugurated on April 14, 2000, and is staffed by a proactive, ethical, talented, and continuously developing team. If you identify with our values and activities and wish to join our team, submit your resume and become part of this team.