Administrative Analyst (green house)

Description

Job Summary: Professional for strategic operational support, ensuring organization, control, and reliability of administrative and financial information for decision-making. Key Highlights: 1. Strategic support to operations and decision-making 2. HR management, financial processes, accounts, and inventory 3. Workflow optimization and continuous improvement Description: * Organizational Values: Discipline that strengthens us, security in every action, gratitude that connects us, energy that inspires. * Technical Skills: Knowledge of administrative processes, information control, Office suite (Excel, Word, PowerPoint). * Behavioral Skills: Attention to detail, organization, ethics, proactivity, clear communication, and ease of working in multidisciplinary teams. * Required Knowledge: Advanced Office suite (advanced Excel essential for reports and dashboards), accounts payable and receivable routines, issuance and verification of invoices, ERP or administrative/financial management systems, data analysis and preparation of managerial reports, completed or ongoing undergraduate degree in Business Administration, Accounting, Financial Management, or related fields. * Desired Experience: Experience in administrative, financial, or operational controller roles—especially in dynamic environments such as events, coworking spaces, retail, food service, or corporate operations. A completed or ongoing undergraduate degree in Business Administration, Accounting, Financial Management, or related fields will be considered a plus. On a day-to-day basis, this professional serves as strategic operational support, ensuring organization, control, and reliability of administrative and financial information, contributing to decision-making and business sustainability. Human Resources (Operational HR) Management * Documentation Control: Organize, archive, and maintain up-to-date employee documentation (hiring, termination, vacation, etc.). * Timekeeping and Benefits Control: Manage and verify electronic timekeeping records and assist in administering and distributing benefits. * Support to Payroll and HR: Serve as the communication link between local operations and the centralized Payroll Department, supporting all related processes. Conduct onboarding for new employees and replicate training sessions. Financial and Accounts Processes * Accounts Control: Manage and record accounts payable and receivable, ensuring compliance and payment deadlines. * Operational Cash Flow: Assist in verifying daily cash movements and preparing basic financial flow reports for management. * Invoice Entry: Enter and organize invoices and fiscal documents into the system. Inventory and Internal Logistics Control * Inventory and Accuracy: Coordinate and conduct cyclic counts and physical inventory audits to ensure data accuracy in the system. * Material Inbound and Outbound: Manage material receipt and dispatch, ensuring correct system registration of incoming and outgoing items. * Storage Organization: Ensure physical organization and traceability of inventory, adhering to company safety and storage standards. Optimization and Continuous Improvement * Data Integration: Identify improvement opportunities in workflows involving HR, Finance, and Inventory, proposing solutions to optimize time and reduce errors. * Managerial Reports: Prepare simple administrative reports and key performance indicators to support management decision-making. 2512250202491934891