Administrative and Financial Analyst

Description

Job Summary: We are seeking a trustworthy individual to work directly with school leadership to professionalize the administrative and financial management of a school. Key Highlights: 1. Work directly with school leadership to professionalize management 2. Oversee the school’s administrative and financial core operations 3. Ensure the smooth operation of new management systems Our school is professionalizing its management: we are implementing new administrative and financial control systems and seeking a trustworthy individual to work directly with leadership on this transformation—who ensures operational functionality, process compliance, and accurate financial reporting. ABOUT THE SCHOOL Colégio Conte serves students from Nursery through 9th grade (Fundamental Education), with approximately 350 students, located in Vila da Saúde, São Paulo. We combine warm, personalized care with an excellence-oriented teaching methodology: Anglo System of Education, bilingual English instruction (Red Balloon), extended hours from 7 a.m. to 7 p.m., an enriched curriculum featuring dance, judo, music education, and arts, and healthy meals prepared in our own kitchen. ABOUT THE ROLE You will report directly to school leadership and oversee the school’s administrative and financial core operations. Success in this role one year from now means: procurement and inventory fully controlled with no material shortages; family contracts and monthly tuition payments well-organized and monitored; suppliers effectively negotiated; school events and facility rentals executed smoothly; and newly implemented management systems fully operational in daily practice, delivering reliable monthly reports to leadership’s desk. WHAT YOU WILL DO \- Manage the entire procurement and inventory cycle: supplier quotation, negotiation, goods receipt, and inventory audits. \- Monitor daily financial operations: accounts payable and receivable, reconciliation, support for collections, and family-facing assistance regarding contracts and tuition payments. \- Manage contracts and relationships with suppliers, service providers, and school partners. \- Organize administrative logistics for school events and facility rentals. \- Serve as the daily liaison with the pedagogical team and supervise maintenance and cleaning routines with respective responsible staff. \- Operate and enforce newly implemented control systems—ensuring all processes defined by leadership are consistently followed by all staff. \- Provide periodic accountability to leadership via clear, structured reports on procurement, inventory, and financial status. WHAT WE SEEK Requirements: \- Bachelor’s degree completed in Administration, Accounting, Financial Management, or related fields. \- Minimum 3+ years of experience in administrative and financial operations (accounts payable/receivable, procurement, reconciliation). \- Advanced proficiency in Excel/spreadsheets and experience with management systems (ERP). \- Strong organizational skills, discretion when handling confidential information, and firmness in ensuring process compliance. Preferred Qualifications: \- Prior experience in private schools or educational institutions. \- Familiarity with school-specific ERP systems (e.g., TOTVS Educacional, Sponte, Proesc, iScholar, Activesoft, or similar). \- Experience in implementing processes or control systems. COMPENSATION AND BENEFITS \- Starting salary: R$ 4.500,00 (CLT, 44 weekly hours, schedule to be coordinated with the school). \- Transportation allowance, food basket or meal voucher, life insurance, and other benefits per the collective bargaining agreement (SAAESP 2025/2027). \- Eligibility for dependent children’s tuition scholarships, per the collective agreement. SELECTION PROCESS Please include, in your application, a brief paragraph describing an administrative or financial control process you created or improved. We value diversity and welcome applications from all qualified individuals. Payment: starting from R$4.500,00 per month Benefits: * Food basket * Life insurance * Transportation allowance Work location: On-site