Receptionist

Description

Job Summary: The Administrative Assistant / Receptionist is responsible for reception duties, contract management, material control, executive support, and office environment organization. Key Highlights: 1. Essential support to executive management and calendar administration. 2. Contract management and oversight of third-party services. 3. Opportunity to develop organizational skills and critical thinking. We are a passenger transportation company with over 20 years of experience in the tourism and corporate transportation sectors. We are hiring: **Administrative Assistant / Receptionist** **Responsibilities and Duties** **Responsibilities** Your daily activities will include: * Reception duties for visitors, suppliers, clients, and colleagues; * Executive support and calendar management; * Telephone reception and call screening; * Supplier contract management and follow-up; * Quotation requests, material procurement, and invoice verification; * Handling cafeteria service requests; * Receiving clients and suppliers and escorting visitors to required locations; * Managing mail and courier deliveries, including receipt protocols; * Monitoring third-party services to ensure quality, efficiency, and excellence in corporate maintenance services; * Company warehouse inventory control; * Using Excel spreadsheets to track executive requests and their specific requirements; * Preparing meeting and training rooms. **Requirements and Qualifications** **Qualifications** What we seek: * Clear and concise communication; * Discretion and ethics; * Proficiency in Portuguese; * Workplace organization; * Time management; * Responsibility and respect (towards superiors and peers); * Team-oriented attitude, fostering synergy; * Logical, critical, and analytical reasoning to interpret and address organizational situations and relationships; * Completed or ongoing undergraduate degree in related fields (e.g., Secretarial Studies, Business Administration); * Proficiency in Excel and Outlook; * Minimum 1 year of relevant experience; * Basic English; * Conflict resolution skills; * Proactivity; * Organization and responsibility. **Additional Information** **Benefits** Here’s what you’ll enjoy: * Meal allowance; * Health insurance; * Odonto Porto dental plan; * Monthly food basket; * Profit-sharing program (PLR). Fully on-site work in Osasco - SP. Monday to Friday, from 8:00 AM to 5:48 PM. *Do you believe you can contribute and have a strong desire to learn?* Join us on this journey! **Applications will be accepted ONLY through this channel.** . Baruel Van has been operating since 1998, dedicated to delivering maximum comfort and ensuring safety for our customers. Baruel was established to serve the passenger transportation market, maintaining its own fleet ranging from standard vehicles to ultra-luxury models. Currently, we operate buses, minibuses, vans, and executive cars. Each year, we invest further in cutting-edge technology to better serve you. Our differentiators are punctuality and responsibility in service delivery. Over the years, Baruel Van has expanded into new markets and earned the trust of our clients.