Executive Secretary

Description

Job Summary: We are seeking an Executive Secretary / Personal Assistant to work directly with the CEO, providing strategic support in managing executive daily routines and scheduling. Key Highlights: 1. Direct strategic support to the CEO 2. Management of executive daily routines and scheduling 3. Working in a dynamic, high-responsibility environment **Description:** ---------------- AJA is a growing group in the digital market, operating across education, content, and digital business projects. We operate in a dynamic, results-oriented, and continuously evolving environment, valuing organized, proactive professionals committed to excellence. About the Position We are looking for an Executive Secretary / Personal Assistant to work directly with the CEO, delivering strategic support in managing executive daily routines, scheduling, tracking requests, and providing logistical and personal assistance. This role plays a critical part in organizing and ensuring smooth scheduling for leadership, acting as a key liaison between the CEO, leadership team, and external commitments. We seek a professional with exceptional organizational skills, absolute discretion, and strong anticipatory capabilities—able to thrive in a dynamic, high-responsibility, and rapidly growing environment. **Requirements:** ----------------- Key Responsibilities Executive Calendar Management: Manage the CEO’s calendar, scheduling appointments, internal and external meetings, and prioritizing strategic tasks to ensure efficient time management. Meeting Support and Content Organization Attend meetings and calls, prepare agendas, record key discussion points, and assist in organizing content and follow-up actions on strategic topics. Executive Task Tracking (Follow-up) Collaborate with organizational leadership to track tasks and deadlines, ensuring alignment and timely delivery of requests from the executive office. Travel and Executive Logistics Management Plan and coordinate domestic and international travel—including itineraries, reservations, transportation, and necessary logistical support. Personal Routine Support for the Executive Assist in organizing the CEO’s personal and external commitments, ensuring seamless daily operations. Profile and Expected Competencies We seek a professional with an executive demeanor, outstanding organizational ability, and capacity to operate effectively in dynamic, high-demand environments. We expect someone who has: Strong organizational and priority-management skills Absolute discretion and professional ethics Anticipatory thinking and problem-solving ability Clear, concise, and professional communication Proactivity in structuring routines and proposing improvements Adaptability to schedule changes and urgent requests Requirements Bachelor’s degree completed in Executive Secretarial Studies, Business Administration, or related fields Prior experience providing direct support to C-level executives (Executive Office or Board of Directors) Intermediate English proficiency preferred—particularly for travel support and basic communication Residency in São Paulo with mobility to work in Barueri Willingness to travel frequently and flexibility regarding working hours Contract Terms Model: Service provision (PJ) Location: Hybrid / In-person – Barueri (SP) Compensation: Competitive with the position’s seniority Our Benefits (Care & Growth) Wellhub (Gympass) + R$100 fitness incentive Access to StarBem (psychologist and nutritionist) Year-end collective recess 10 additional business days after 1 year of partnership Birthday Day Off 4-month maternity leave, even under PJ contract If you identify with this challenge, join our team!