Administrative Assistant I

Description

Job Summary: The Administrative Assistant I is responsible for performing support activities for the procurement department, ensuring efficiency in product registration, movement, and billing processes. Key Highlights: 1. Opportunity at one of the country's largest logistics operators 2. A sustainable and well-being-focused work environment 3. Investment in employee development and retention If you are seeking a job opportunity with one of the country's largest logistics operators, at a company with 25 years of market presence, you've found the right employer! Being part of the TPC team means joining a family of over 11,000 employees with operations across 24 Brazilian states. We believe that investing in our employees enhances business quality; therefore, we commit to attracting, developing, and retaining professionals regardless of their area of expertise. Driven by a strong passion for technology and innovation, we continuously strive to improve our internal processes, fostering a sustainable work environment focused on each individual’s well-being—enabling us to achieve the FIA Employee Experience Certification – Organizational Climate 2023. We are always seeking new talent and invite you to join us. If you are looking for a challenging opportunity or a career boost, we would love to meet you. We are looking for an **Administrative Assistant I**. Do you identify with this position? Then apply now to our selection process! **Join TPC Intelligent Logistics!** --------------------------------------------------- **Responsibilities and Duties** The Administrative Assistant I is responsible for **performing support activities for the procurement department**, ensuring efficiency in product registration, movement, and billing processes. **Responsibilities and Duties** **Summary of Activities:** * **Document and File Management:** Handle, organize, and archive various documents (physical and digital), including protocol, digitization, deadline tracking, etc. * **Financial and Tax Management:** * **Billing knowledge required;** * Enter, verify, and process incoming invoices (purchases of supplies, materials, and services) into the management system (e.g., RM System or equivalent ERP). * Execute outgoing invoice billing (sales and services), including issuance, verification of tax data, and delivery to customers. * Register new suppliers in the system. * Perform order control and reconciliation, generating and tracking orders from entry through completion. * **Logistics Flow Control (Internal Inventory):** * Complete, maintain, and monitor spreadsheets and systems for material receipt and product dispatch control, ensuring data accuracy. * **Procurement and Supplies:** * Request purchases of supplies, office materials, and services via system or specific form, monitoring the process until delivery. * Maintain contact with suppliers to track order *status* and quotations. * **Quality Management and Workplace Organization (5S):** * Implement and maintain the 5S program in the workplace; * **General Office Services:** Perform routine office tasks such as telephone reception and front-desk duties (if applicable), mail management, photocopying, and meeting support. **Requirements and Qualifications** Completed high school education; undergraduate studies preferred but not mandatory; Intermediate Office Suite proficiency (focus on Excel and Word). **Additional Information** * Commuter bus service \+ Transportation Benefit; * Pharmacy discount partnerships; * Health Plan – National Unimed (co-payment); * Dental Plan – Amil; * Life Insurance; * Total Pass; * On-site meals; * Meal Allowance: BRL 149.01; * Attendance Bonus: BRL 250.00 Ifood card; * Growth opportunities If you seek more than just a job—if you aspire to be part of something bigger—TPC is the right place for you! Joining TPC means becoming part of a team of over 8,000 employees nationwide, all united by the same purpose: transforming logistics into a competitive advantage for major companies. We value **Our People**, knowing they drive our results. Thus, we invest in a welcoming environment offering growth opportunities, innovation, and recognition. We hold numerous certifications and awards reflecting our commitment to team well-being and development. Our commitment is to attract, develop, and retain talents who share our values and wish to grow alongside us. If you seek a place to grow, learn, and make a difference, this is where you belong. **Join TPC.**