* **JOB MISSION** Provide assistance in administrative area processes, supporting the organization of files, controlling incoming and outgoing correspondence, issuing and recording invoices, and preparing spreadsheets and management reports. Perform administrative support activities for various departments. **MAIN RESPONSIBILITIES – What and How?** -------------------------------------------------- Perform various document-related tasks within the department, including registering document receipt and dispatch, verifying invoices, payment invoices, and bank slips; reviewing, sorting, and distributing documents; checking data and dates; identifying irregularities and classifying documents; updating information; requesting copies; receiving, formatting, and archiving documents. Complete documents by typing text and spreadsheets, filling out forms and/or registration records, preparing drafts, and typing accounting journal entries. Prepare reports, forms, and spreadsheets by collecting data, verifying economic and financial indicators, developing calculation spreadsheets, flowcharts, and schedules; performing and verifying calculations; drafting minutes; preparing correspondence; providing operational support for technical manual development; preparing financial statements; requesting payments; adjusting contracts; collecting signatures. Monitor administrative processes by verifying established deadlines, locating administrative processes, tracking non-conformance notifications, forwarding internal protocols, requesting registration information, updating registrations, as well as updating planning data, monitoring flowcharts and schedules, tracking order progress, verifying publication of official acts, issuing official letters and memoranda. Serve clients and/or suppliers and provide information regarding products and services; identify the nature of client requests; provide company information; record client complaints; receive clients and/or suppliers; identify client and/or supplier profiles; clarify doubts; request documents; collect personal references. Carry out routine administrative support tasks in the department, guide employees on policies and regulations, update data, and prospect new clients. Support office supply inventory control: assess supply needs, request supplies, place purchase orders, verify requested supplies, arrange return of non-conforming supplies, distribute office supplies, manage courier pouch dispatch and receipt, research prices, request document delivery, request travel resources, mediate contacts, assist in organizing internal events, and organize the department. **OBSERVATIONS** ---------------