ADMINISTRATIVE ASSISTANT - QUALITY

Description

Job Summary: The professional will perform various administrative activities, including preparing reports, managing records, drafting communications, and providing information to departments. Key Highlights: 1. Various administrative tasks and document organization. 2. Internal and external communication, and telephone support. 3. Preparation of reports, minutes, and material control. * Perform various administrative tasks, preparing charts, maps, and reports; * Perform various controls and recordkeeping; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing tasks in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls directed to your department, screen topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution for each case; * Make external and internal phone calls directly or through the switchboard operator, transferring calls to the requester or delivering messages when necessary; * Collect and compile diverse data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Control requisitions and receipt of consumable materials, preparing the request form and monitoring delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill sector-specific duties, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with applicable legal requirements; * Organize and maintain departmental document archives and card indexes, performing classification, labeling, and storage; * Review, process, and/or instruct procedures related to your work unit, arranging for their forwarding; * Monitor the progress of correspondence or procedures relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed high school education; * Bachelor’s degree in Administration (completed or in progress) is desirable; * Computer literacy — User level; * Experience in the field is an advantage. **Additional Information** **Working Hours:** 8:00 AM to 5:00 PM, Monday through Friday. **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit civil association of philanthropic nature, recognized as a federal, state, and municipal public utility entity, respectively by Decrees No. 57.925 of March 4, 1966; No. 40.103 of May 17, 1962; and No. 8.911 of July 30, 1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, **SPDM** has been expanding its scope of action through projects under development in Social Assistance and Education. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to health care—essential for human and social development. Our commitment is to foster a culture of diversity and inclusion that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, teamwork culture, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as the largest and most competent Brazilian philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **EURYCLIDES DE JESUS ZERBINI TRANSPLANT HOSPITAL** Inaugurated on January 25, 1954, Hospital Brigadeiro – UGA V belonged to I.A.P.C. (Institute of Retirement and Pensions for Merchants) until the merger of pension institutes, after which it came under INAMPS administration, serving exclusively social security beneficiaries. In 1988, management was transferred to the Government of the State of São Paulo as part of SUS/SP. In January 2010, SPDM — Associação Paulista para o Desenvolvimento da Medicina, qualified as a Social Organization of Health (OSS), won the public call process for managing Hospital Brigadeiro. The facility was reinaugurated in 2010 as the first public hospital in Brazil specialized in organ transplants. The name “Euryclides de Jesus Zerbini” honors the cardiac surgeon responsible for Brazil’s first heart transplant.