Administrative Intern

Description

Job Summary: Assist in preparing reports, monitoring and operational controls, with a focus on work schedule organization and attendance management, providing strategic administrative support. Key Highlights: 1. Shift and Attendance Management 2. Strategic Administrative Support 3. Interdepartmental Coordination **1\. Job Mission** Assist in preparing reports, monitoring and operational controls, focusing on work schedule organization and attendance management, delivering strategic administrative support to optimize departmental management. **2\. Main Responsibilities and Duties** * **Shift and Attendance Management:** Assist team leaders and supervisors in organizing, updating, and controlling work schedules and compensatory days off for operational staff. * **System Data Entry:** Enter and maintain data (absences, overtime hours, days off) in the electronic attendance management system. * **Control and Reporting:** Prepare periodic reports and operational control spreadsheets to support leadership decision-making. * **Cross-Departmental Interface:** Serve as a liaison with other departments (e.g., Human Resources/Personnel Department) to share and align operational information. * **General Administrative Support:** Assist in managing daily administrative tasks within the department. * **Quality and Processes:** Strictly comply with requirements and procedures established by the company's Integrated Management System (IMS). * **Other Activities:** Perform additional duties related to the role, as required by the department. **3\. Candidate Profile Requirements** **Education:** * Currently pursuing a Bachelor’s degree (Administration, Human Resources, Logistics, or related fields). **Technical Knowledge (Preferred):** * Intermediate Office Suite proficiency (focus on Excel for report and spreadsheet preparation). * Basic knowledge of labor legislation (emphasis on Working Hours) and concepts related to work schedule organization. * Ability to quickly learn and operate integrated management systems and attendance systems. **Behavioral Competencies:** * **Organization and Attention to Detail:** Essential for handling attendance and scheduling data accurately. * **Assertive Communication:** Ability to communicate clearly with both leadership and operational teams. * **Proactivity and Sense of Urgency:** Agility in responding to dynamic operational demands. * **Teamwork:** Ability to interact and collaborate effectively across different departments. **What We Offer:** * Meal Voucher (VR) * SESC Membership Benefit * Transportation Voucher (VT) * Market-Competitive Internship Allowance. Minimum Education Level: Bachelor’s Degree * Meal Voucher * Transportation Voucher * SESC