ADMINISTRATIVE ASSISTANT

Description

Job Summary: Professional to perform administrative tasks, various controls, drafting communications, telephone reception, data compilation, and file organization. Key Highlights: 1. Performance across various administrative and support activities 2. Organization and maintenance of files and documents 3. Internal and external communication * Perform diverse administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing services in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls intended for your department, filter topics, and forward calls according to the availability of the person being sought, providing the most appropriate solution for each case; * Make external and internal phone calls directly or through the switchboard operator, transferring calls to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Enter data into fiscal ledgers, recording supporting documentation for transcripts; * Control requests and receipt of consumable materials, arranging the request form and monitoring delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain departmental document files and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or process cases related to your work unit, arranging their forwarding; * Monitor the progress of procedures or cases relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs. **Requirements and Qualifications** * Completed high school education; * Bachelor’s degree in Administration (completed or in progress) is desirable; * Computer literacy — User level; * Experience in the field is an advantage. The **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility at its headquarters, respectively by Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve everyone without discrimination. With institutional growth, **SPDM** has been expanding its scope of activities through ongoing projects in Social Assistance and Education. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to health services—essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea sharing, teamwork culture development, respect for diversity and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **The Hospital** The opening of the clinical services at the “Josanias Castanha Braga” Parelheiros Municipal Hospital occurred with the inauguration, on March 29, 2018, of the Emergency Care Service — the result of efforts by community leaders from Parelheiros and surrounding areas. It is a low-complexity Emergency Care Unit belonging to the Municipal Government of São Paulo, designed to handle unscheduled demand, featuring 54 observation beds across specialties including General Surgery, Internal Medicine, Obstetrics and Gynecology, Orthopedics and Traumatology, and Pediatrics, managed by the **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine), through a solid partnership with the Municipal Government, aligned with the guiding principles of Brazil’s Unified Health System (SUS), ensuring comprehensive and high-quality hospital care.