Senior Facilities Analyst

Description

Job Summary: Responsible for the integrated management of facilities and corporate fleet operations, ensuring service efficiency and operational optimization. Key Highlights: 1. Integrated management of facilities and corporate fleet 2. Focus on operational quality and continuous improvement 3. Strategic vision and implementation of preventive solutions Volkswagen Group Services aims to provide specialized services to companies within the VW Group, ensuring excellence in our deliveries while maintaining focus on each client’s strategic needs. In 2023, we launched our operations in South America and are seeking talented and engaged professionals who wish to join us on this journey. **Responsibilities and Duties** **Main Responsibilities:** * Responsible for the integrated management of facilities and corporate fleet operations, ensuring service efficiency, supplier administration, infrastructure maintenance, and support to internal users—with emphasis on operational quality, budgetary control, continuous improvement, and implementation of preventive and corrective solutions—thereby guaranteeing continuity and optimization of operations. * Manage day-to-day facilities and corporate fleet routines, ensuring proper service functionality and meeting the company’s operational demands; * Manage contracts and suppliers related to fleet, fuel, cleaning, coffee machines, vending machines, building maintenance, parking, and other facilities services—monitoring performance, service levels, contractual compliance, and improvement opportunities; * Administer the corporate fleet, managing vehicle request, replacement, and return processes; supporting drivers; controlling documentation; and monitoring related services; * Administer policies, responsibility agreements, operational documents, and controls related to corporate vehicle usage, fuel, parking, and other resources managed by the department; * Ensure preparation, control, updating, and proper formalization of all terms and documents related to facilities and fleet operations, ensuring compliance with internal policies and administrative requirements; * Develop, review, and maintain up-to-date internal policies and procedures related to fleet, facilities, and corporate resource usage; * Coordinate preventive and corrective building maintenance activities, monitoring schedules, service execution, and adherence to established standards; * Develop and monitor area performance indicators (KPIs), tracking costs, service levels, resource utilization, and supplier performance; * Apply strategic vision to propose and implement preventive and corrective solutions aimed at operational improvement, cost reduction, and risk mitigation; * Control the department’s budget, verifying measurements, entries, and payment follow-up, ensuring financial and budgetary compliance; * Support projects and initiatives aimed at improving infrastructure and corporate services, ensuring alignment with business needs; * Ensure organization and updating of documentation, contracts, internal controls, and records related to the department; * Interface with internal departments and external suppliers, ensuring agility in resolving requests and operational alignment; * Support internal audits and compliance processes related to facilities and fleet operations. **Requirements and Qualifications** **Requirements:** * Completed bachelor’s degree (Facilities Management, Building Construction, Engineering, Electrical, Mechanical, or related fields), * Minimum of 5 years’ proven experience in facilities and corporate fleet management; * Experience in supplier contract negotiation and management; * Experience with performance indicators, cost control, and process improvement; * Knowledge of developing and managing policies, procedures, and administrative controls; * Knowledge of preventive and corrective building maintenance; * Full Microsoft Office suite proficiency, especially Excel; * Intermediate English is mandatory; * Valid Brazilian driver’s license (Category B) is mandatory; * Willingness to travel. **Additional Information** **Conditions:** * CLT employment contract, onsite work model, requiring presence at our office in Jabaquara district (São Paulo/SP) Willingness to travel. **Benefits:** * Meal Allowance * Food Voucher * Sulamerica Health Insurance Plan * Sulamerica Dental Insurance Plan * Life Insurance * Childcare Assistance * Well-being Program (Wellhub/Gympass, Conexa, and Psicologia Viva) * Private Pension Plan * Profit Sharing (PLR) * Pharmacy discount partnership Volkswagen Group Services is the strategic partner of all companies and brands within the Volkswagen Group. We provide services in the areas of data engineering (IT), engineering, quality, commercial services, human resources, communication, and administrative and financial services. We currently have offices in seven European countries: Germany (headquarters), Spain, Portugal, Poland, Slovakia, Hungary, and the Czech Republic. In 2023, we began operations in South America with our first office in São Paulo.