ADMINISTRATIVE ASSISTANT (PURCHASING)

Description

* Perform various administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft internal communications regarding routine matters; * Provide information to various departments; * File and dispatch correspondence and perform typing services according to established procedures and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls intended for your department, screen topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the receptionist, transferring the call to the requester or delivering the message when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation for transcripts; * Control requests and receipt of consumable materials, arranging the request form and monitoring delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain department-related document archives and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging their forwarding; * Monitor the progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs. **Requirements and Qualifications** * Completed high school education; * Bachelor’s degree completed or in progress in Administration is desirable; * Computer literacy — User level; * Experience in the field is an advantage. **Additional Information** Monday to Friday, from 08:00 to 17:00, with a 1-hour lunch break. **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit, philanthropic civil association recognized as being of federal, state, and municipal public utility in its headquarters city, respectively by Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, **SPDM** has been expanding its scope of activities through projects under development in Social Assistance and Education sectors. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution seeking economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to health care—essential for human and social development of citizens. Our commitment is to foster a culture of diversity inclusion that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value the sharing of ideas, the development of a team-oriented work culture, and respect for diversity and inclusion. **MISSION** To deliver health care with excellence, free of prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **THE HGPED** The General Hospital of Pedreira is managed by **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine), which holds a management agreement with the São Paulo State Department of Health. Inaugurated on June 26, 1998, the hospital’s creation fulfilled a long-standing demand from the local community. The General Hospital of Pedreira strives for excellence in public health services, guided by social responsibility initiatives and unwavering commitment to the principles of Brazil’s Unified Health System (SUS), which have always formed the foundation of its directives.