Job Summary: Administrative Assistant professional for a consulting firm, focusing on legal documentation, HR support, and financial management, located in São Paulo (West Zone). Key Highlights: 1. Preparation of legal documents and due diligence. 2. Comprehensive support in HR and payroll processes. 3. Financial, accounting, and budgetary management. A consulting, recruitment, and selection company is seeking an Administrative Assistant professional in São Paulo (West Zone). EvoEstágios Taubaté is a company dedicated to internship placement, connecting students with practical learning opportunities. With a focus on professional development, it aims to facilitate young people's entry into the workforce. **Responsibilities:** Prepare legal documents based on institutional templates (service provision contracts, technical consultancy agreements, addendums, termination agreements, various terms). Conduct due diligence and documentary verification of suppliers during the contracting process. Support hiring and termination procedures (collecting and verifying documents, registration, file organization, supporting onboarding of new employees). Support payroll information verification. Monitor vacation scheduling. Support benefits management and procurement (meal vouchers/food allowance, medical and dental assistance, life insurance, TotalPass, among others). Control and schedule admission, periodic, and termination medical examinations. Monitor renewal of mandatory occupational safety reports (PCMSO, PGR). Support management of service provision contracts and recurring signatures (e.g., digital platforms, software, administrative services). Organize physical and digital files in Google Drive environment. Support verification of accounts payable entries. Support and monitor accounts receivable. Submit documents for tax review and verify tax withholdings. Support bank reconciliation for the institute’s accounts. Support expense classification and allocation by cost center and project. Support monthly financial closing, including preparation of management reports and key indicators for the executive board. Submit documentation for accounting closing. Support monthly verification of general ledger and trial balance reports. Monitor budget management (budgeted vs. actual). Support accountability reporting to funders and donors. Organize documents for external financial audit. Control corporate credit card expenses. Control and verify reimbursements for partners and employees. Update the specialized management system for the third sector: Ongsys. Previous experience as Administrative Assistant, Office Assistant, Executive Secretary, or Administrative Coordinator may indicate alignment with some activities of this position. Bachelor’s degree required. Relevant experience required. **Compensation and Benefits:** * Salary: 3\.611,00 * Meal Voucher * Transportation Voucher * Medical Assistance * Life Insurance * Gympass **Additional Information:** * Contract: Hybrid — Hybrid work modality. * Candidates from São Caetano do Sul, Taboão da Serra, Guarulhos, or Osasco are also eligible for this position. * Duration: Full-time * Working hours: To be determined.
João Silva
Indeed · HR
João Silva
Indeed · HR
