Logistics Operations Assistant I

Description

Job Summary: The Logistics Operations Assistant provides administrative support for transportation and distribution management, ensuring the organization and reliability of operational information. Key Highlights: 1. Administrative support in transportation and distribution management 2. Data analysis, document issuance, and information control in TMS 3. Effective communication with suppliers and customers The **Logistics Operations Assistant** is responsible for providing administrative support for routines related to transportation and distribution management, assisting supervision in data analysis, document issuance, information control in the TMS system, and preparation of managerial reports. This role ensures the organization, traceability, and reliability of operational and administrative information within the transportation department, guaranteeing timely delivery, procedural compliance, and effective communication with suppliers and customers. **Responsibilities and Duties** * Provide administrative support for transportation and distribution department routines; * Conduct operational data analysis to support supervision; * Issue, verify, and organize transportation-related documents (CT\-e, MDF\-e, reports, internal controls, and other relevant documents); * Input and maintain up-to-date information in the **TMS** and other corporate systems; * Prepare operational reports and departmental performance indicators; * Support tracking of schedules and deadline compliance with clients; * Interact with external suppliers (contracted carriers, workshops, service providers, etc.) for administrative alignment; * Support billing processes and verification of information for service invoicing; * Assist supervision in vehicle maintenance control and related administrative recordkeeping; * Comply with internal policies, safety procedures, and sound administrative practices; * Perform data entry, queries, and adjustments in the **TMS**, ensuring data accuracy; * Create, update, and maintain Excel control spreadsheets (freight costs, route planning, KPIs, maintenance tracking, follow\-ups, and billing); * Assist in consolidating data to build performance indicators (KPIs); * Monitor heavy-vehicle maintenance records and support related administrative controls; * Verify operational information prior to client submission and support the billing process; * Support administrative planning of routes and schedules per supervision direction; * Maintain active communication with clients, suppliers, and internal teams for information alignment; * Perform other administrative tasks inherent to the transportation and distribution department. **Requirements and Qualifications** **Hard Skills (Technical Skills):** * Currently pursuing or holding a Bachelor’s degree (Logistics, Business Administration, or related fields); * Knowledge of **TMS**; * Intermediate Excel and Microsoft Office suite proficiency; * Minimum 1 year of experience in transportation and distribution (preferred); * Basic knowledge of heavy-vehicle maintenance routines (preferred); * Strong communication and organizational skills. **Soft Skills (Behavioral Skills):** Focused attention, commitment to safety, communication, discipline, emotional balance, customer focus, organization, proactivity, resilience, responsibility, teamwork, agility, commitment, availability, and collaboration. **Additional Information** **What We Offer?** To support your health, we offer Health Insurance (extendable to legal dependents), Dental Insurance, Telemedicine, and Life Insurance; Transportation Allowance or Fuel Allowance — your choice! To keep you physically active, we provide Wellhub (Gympass), a platform granting access to numerous gyms and personal trainers; Meal Allowance, Food Allowance, or both — you decide! We value parenthood! We offer extended maternity leave and newborn assistance. We foster a dynamic, safe, diverse, inclusive, and continuously developing environment. To achieve this, we rely on our EAD training platform, offering various courses, as well as educational incentive programs, including PAC (Program for Accelerated Growth), supporting education, professional development, and language learning. 3C Services has established that people development, corporate culture, and continuous management improvement are the true differentiators. Human capital and employee safety are core elements of our culture, as people represent our strongest asset and distinguish us through Knowledge, Competence, and Trust in everything we do. If you identify with our values, join our team