Administrative Assistant

Description

Job Summary: A professional responsible for monitoring administrative processes, preparing documents, managing deadlines and information, and providing organizational and service-oriented support to the department. Key Highlights: 1. Administrative process monitoring and organization. 2. Document and information preparation and control. 3. Essential support to the department, including customer service and organization. **Responsibilities:** * Monitor administrative processes, supporting the department by preparing spreadsheets, verifying and archiving documents, managing deadlines, locating and tracking processes and notifications; * Register incoming and outgoing documents, sorting them, verifying data and dates, distributing them to recipients, issuing documents, and arranging necessary signatures; * Review documents to identify irregularities, verify calculations, classify and archive them; * Update various control systems by conducting data surveys and verifications, comparing and evaluating information to meet departmental needs and support decision-making and analysis by supervisors; * Manage contract expiration dates in accordance with organizational policies and procedures, investigating potential changes to terms agreed upon between parties to safeguard the organization's interests; * Verify and enter documents and information into company systems; * Draft and complete documents, prepare addenda, amend contractual clauses, type texts and spreadsheets, update registrations, fill out forms, draft memoranda, and dispatch official letters and internal memos as instructed; * Prepare reports, forms, and spreadsheets by collecting information and verifying indices and indicators; * Develop calculation spreadsheets, organizational charts, flowcharts, as well as various reports and presentations; * Provide work-related information under supervision, following instructions from the immediate supervisor; * Manage consumables and office supplies by checking available quantities, completing requisitions, and requesting replenishment from the responsible department; * Manage the dispatch and receipt of mailbags and correspondence, recording information in pre-established logs and performing protocol registration when required; * Provide service to the public and internal employees, taking necessary actions regarding relevant matters; * Perform other duties inherent to the position or assigned at the discretion of the immediate supervisor, provided the employee is qualified and such tasks align with their knowledge and experience; * Comply with Quality, Safety, Environmental, and Social Responsibility standards and procedures. **Requirements and Qualifications:** * Completed high school education; * Preferred: Currently enrolled in or having completed a bachelor’s degree; * Intermediate Microsoft Office proficiency. **Benefits:** We offer an attractive benefits package, including multiple advantages that enhance employee well-being and satisfaction. All selection processes are inclusive and consider candidates with or without disabilities, provided they meet the qualifications for the advertised positions. Minimum Education Level: High School (Secondary Education) * Transportation * Meal allowance * Medical assistance * Dental assistance * Partnerships with educational institutions * Wellhub * Multi-Benefit Card * Life insurance