Job Summary: Administrative and attendance support, ensuring reception services and assisting the executive board, operational departments, and HR in logistics, travel, procurement, and internal communication. Key Highlights: 1. Friendly and effective customer and colleague service 2. Comprehensive management of corporate travel and logistics 3. Multifunctional support for administrative routines and procurement Job Mission: Provide administrative and attendance support, ensuring friendly reception of customers, colleagues, suppliers, and visitors, as well as supporting the executive board, operational departments, and Human Resources in matters related to logistics, travel, procurement, and internal communication. Job Responsibilities: * Receive and assist customers, colleagues, suppliers, and visitors, identifying their needs and directing them accordingly. * Handle telephone calls, transferring calls or collecting and relaying information clearly and accurately. * Manage scheduling and control of meeting rooms. * Conduct quotations and book air and bus tickets, accommodations, vehicle rentals, and transfers, always seeking optimal commercial conditions (price, delivery time, and payment terms). * Arrange cancellations and modifications of tickets or reservations when necessary, and monitor and request corresponding payments. * Complete and update travel management spreadsheets and other indicators. * Manage corporate transportation app registrations (e.g., Uber, 99Pop), including monitoring invoices and fiscal notes. * Support the FACILITIES department in administrative tasks and management of outsourced contracts (catering, security, surveillance, and transportation). * Manage postal services: receiving, sorting, and forwarding parcels to respective departments, as well as dispatching correspondence. * Place procurement requests at supermarkets to stock snacks and supply internal events, in accordance with snack policies for training sessions and meetings. * Manage recurring orders for items such as coffee, sugar, and sweeteners from registered suppliers. Education/Qualifications: * Completed High School. Advantages: * Experience in administrative routines. Knowledge: * Intermediate Microsoft Office.
João Silva
Indeed · HR
João Silva
Indeed · HR
