Backoffice Assistant

Description

Job Summary: Maxtrack is seeking a Backoffice Assistant I to work in fleet management and vehicle tracking technology, with a focus on administrative and financial routines. Key Highlights: 1. Work with innovative IoT technology 2. Support administrative and financial routines 3. Integrate information across multiple departments **About Maxtrack** With 25 years in the market, Maxtrack is a reference in fleet management, logistics efficiency, and high-performance vehicle tracking technology. We have maintained our innovative DNA since our founding in 1999, daily challenging ourselves to redefine our own limits and offering the market increasingly comprehensive, fast, and accurate solutions. We are not afraid to try: we know that, in an innovative company, mistakes are part of creating new processes, products, and trends. **About the Opportunity** We currently have an opening for a **Backoffice Assistant I** to join our teams! Have you ever considered working on Latin America’s most complete and innovative end-to-end Internet of Things (IoT) platform? **Location:** Betim/MG (near Shopping Partage) **Schedule:** 7:45 AM to 5:33 PM, Monday to Friday – Hybrid **Job Responsibilities** * Update systems and spreadsheets with customer data, contracts, service orders, and transactions. * Create and track material purchase requests and shipping records. * Prepare administrative reports and controls. * Respond to requests via email/system, monitor deadlines and schedules. * Integrate information across departments and support alignment meetings. * Prepare and consolidate data for monthly billing. * Validate consumption, service, and equipment information. * Enter data into systems/ERP and monitor discrepancies. * Track billable vs. executed services. * Support Finance and Accounting in monthly closing. **Requirements** * Completed high school education. * Minimum 1 year of experience in administrative or billing routines. * Intermediate Excel skills (VLOOKUP, IF, SUMIF, Pivot Tables). * Experience with billing systems or ERP is desirable. **You’ll Stand Out If You Have** * Knowledge of RM TOTVS system (desirable); * Analytical profile to identify inconsistencies and propose improvements; * Proactivity and accountability in meeting deadlines. Employment Type: Full-time, Direct Hire (CLT) Compensation: R$1.500,00 – R$2.000,00 per month Benefits: * Medical insurance * Dental insurance * Profit-sharing program * Life insurance * Meal allowance * Transportation allowance Experience: * Microsoft Excel (Mandatory) * Billing routines (Mandatory) Work Location: On-site