Planning Assistant

Description

Job Summary: The Planning Assistant will provide administrative support, performing document organization, control and updating, schedule and budget preparation, and supporting departmental routines. Key Highlights: 1. Essential administrative support for the Planning department 2. Document and system organization and control 3. Development and updating of schedules and budgets **Accelerating the Energy Transition and Digital Transformation** Actemium’s expertise covers the entire industrial lifecycle—from design and engineering to execution and maintenance. Our experience and networked approach enable us to develop tailored solutions and services for each project type. In Brazil, we operate across onshore and offshore oil \& gas, mining, metals, heavy industry, infrastructure, and electrical panel manufacturing. In all these sectors, we deliver efficient, customized solutions grounded in long-term commitment to public and private enterprises. **Join us! \#VemSerActemium \#VenhaTrabalharConosco** **Responsibilities and Duties** We are seeking a **Planning Assistant** to provide administrative support to the Planning department, carrying out tasks including document organization, control and updating, schedule and budget preparation, system data entry, and general departmental support—contributing to process agility, organization, and smooth operations. **Main Responsibilities:** * Perform administrative tasks for the Planning department. * Receive, type, complete, and organize departmental documents. * Maintain an up-to-date, clearly labeled, and easily accessible document archive. * Issue documents according to predefined standards, entering accurate information and forwarding them to responsible parties. * Enter departmental data into company information systems as instructed. * Request departmental materials and/or services per instructions and requests. * Support other departmental professionals by performing various administrative tasks. * Develop and update schedules and budgets for service execution. * Stay updated on departmental procedures and processes. * Support the responsible manager on departmental matters, reporting non-conformities when identified. * Maintain a clean and organized workplace, complying with hygiene, safety, and environmental standards. * Strictly comply with company policies regarding quality, safety, environment, and conduct. * Report irregularities or out-of-routine incidents to the immediate supervisor. * Carry out other related tasks as directed by the responsible supervisor. * Pursue continuous learning to contribute to improving departmental processes. **Requirements and Qualifications** **Requirements:** * Education: Completed High School or currently pursuing a degree in Engineering. * Proficiency in Microsoft Office Suite. **Additional Information** * Meal/Voucher Allowance; * On-site Restaurant: Available free of charge to employees; * Chartered Transportation; * Life Insurance; * Medical Assistance; * Dental Assistance; * TotalPass: A benefit focused on physical well-being; * Extended Maternity Leave; * Childcare Assistance;