Purchasing Assistant

Description

**Job Summary:** The Purchasing Assistant is responsible for assisting and supporting the operational and administrative activities of the procurement department. This role participates in quotation processes, purchase ordering, delivery tracking, and record maintenance to ensure the supply of materials and services required for company operations. The assistant plays an essential role in supporting the procurement team, ensuring efficiency and agility in procurement processes. **JOB RESPONSIBILITIES AND DUTIES** **Procurement Process Support** Assist in identifying material and service requirements from internal departments (production, inventory, and projects). Conduct price research and obtain quotations from local and international suppliers. Issue purchase orders in the ERP system and track order approvals. **Order and Delivery Tracking** Monitor order status with suppliers to ensure adherence to agreed deadlines. Track deliveries and resolve pending issues related to delays or order problems. **Documentation Management** Organize and archive procurement documents, such as purchase orders, contracts, and invoices. Create/update supplier and material master data in the ERP system. **Analysis and Reporting** Support preparation of procurement control reports, supplier performance evaluations, and cost analyses. Monitor key metrics, such as delivery lead time and procurement quality. **Supplier Relationship Management** Maintain regular contact with suppliers to align on delivery schedules, quotations, and issue resolution. Request and monitor qualification of new suppliers per company standards. **Inventory and Requisition Control** Monitor inventory levels, supporting replenishment of critical materials and preventing stockouts. Review internal requisitions and forward them to the responsible buyer. **Procurement Team Support** Provide support to the Buyer and Procurement Manager, contributing to departmental organization. Assist in implementing procurement process improvements. **EDUCATION:** Completed High School – Minimum requirement. Technical Course: Administration, Logistics, or Supply Chain Management (Preferred). Bachelor’s Degree (Optional): Administration, Logistics, Business Management, or related fields. Complementary Courses: Excel, ERP, Procurement Fundamentals, Inventory Management, and Power BI. **EXPERIENCE:** **1 to 2 years** of experience in administrative or operational procurement activities. Experience in telecommunications, technology, or manufacturing companies is a plus. Hands-on experience with quotations, purchase orders, supplier relationship management, and documentation control. **KNOWLEDGE:** **Procurement Processes**: Basic knowledge of quotations, purchase orders, and delivery tracking. **Management Systems**: ERP experience. **Microsoft Office Suite**: Intermediate Excel skills (tables, filters, basic formulas) for report generation and data control. **Inventory Control**: Familiarity with monitoring inventory levels and critical materials. **Procurement Documentation**: Knowledge of invoices, purchase orders, and contracts. **Optical Fiber Sector (Preferred)**: Familiarity with materials, components, and supplies used in optical fiber product manufacturing and installation. Compensation: R$2\.368,00 \- R$2\.368,04 per month Benefits: * Medical insurance * Dental insurance * Meal allowance * Transportation allowance Work Location: On-site