Administrative Process Assistant (Access)

Description

Job Summary: This Administrative Process Assistant role manages supplier access and documentation, ensuring security and compliance. Key Highlights: 1. Opportunity to be a key player in access and documentation management 2. Focus on attention to detail, collaboration, and continuous learning 3. Diverse responsibilities involving systems, customer service, and deadline management Do you enjoy an organized routine, interacting with people, and take satisfaction in seeing everything run smoothly without issues? This position is for you. As an Administrative Process Assistant, you will be a key player in managing supplier access and documentation, ensuring security, compliance, and agility for our clients. You will join a team that values attention to detail, collaboration, and continuous learning. * Register companies, employees, affiliations, and logins. * Review and register corporate documents in the system. * Receive, verify, and enter supplier documentation into the Destra system. * Support clients and suppliers via phone, chatbot, and e\-mail. * Monitor analysis deadlines and ensure timely delivery as agreed. * Use the ServiceNow platform for cancellations, blocks, and offboarding. * Manage security integrations via Excel, monitoring pending items and validity periods. Requirements: **Mandatory Requirements:** * Prior experience in administrative or registration routines (internship or CLT). * Completed high school education; technical or undergraduate studies in administrative fields preferred. * Basic to intermediate proficiency in Excel and Microsoft Office Suite. * Organizational skills, attention to detail, and commitment to deadlines. * Strong written and verbal communication skills for client and supplier support. * Availability for 100% in-person work. **Preferred Qualifications:** * Experience with access management systems, ServiceNow, or similar platforms. * Experience reviewing corporate documents (e.g., articles of incorporation, entrepreneur’s application). * Previous work experience in facilities management, security, outsourcing, or BPO companies. * Ability to handle high volumes of information and multiple concurrent tasks.