Administrative Assistant

Description

Job Summary: Administrative Assistant to support operational and management activities, with focus on HR routines, document control, and logistical support. Key Highlights: 1. Essential support in HR and Personnel Department routines 2. Organization of meetings, onboarding sessions, and training programs 3. Administrative and logistical control for employees **Administrative Assistant** **Summary:** Perform administrative support tasks for operational and management departments. **Responsibilities:** * Support HR and Personnel Department routines (hiring, ASO exams, time tracking, benefits, medical certificates, terminations, and personnel movements) * Organize meetings, onboarding sessions, and training programs, providing necessary infrastructure, materials, and documentation * Monitor attendance, overtime hours, and time-tracking inconsistencies, supporting payroll reconciliation * Manage accommodation, shuttle transportation, and logistical support for employees * Record daily allowances for contractors and monitor internal administrative controls * Process purchase requests and formal procurement procedures according to departmental needs * Support food services, cafeteria operations, and general services, monitoring KPIs and maintenance requirements * Track payments, administrative expenses, contracts, and mandatory documentation * Assist in monitoring the light vehicle fleet (fueling, mileage, and costs) * Perform other duties as required by the department **Education:** * Completed High School **Experience:** * Prior experience in administrative routines, document control, and operational department support. **Technical Competencies:** * Microsoft Office Suite (Intermediate Excel) * Document Control * Report Preparation * Basic Cash Flow Concepts * Basic Contract Concepts * Administrative Routines **Behavioral Competencies:** * Organization * Responsibility * Results Orientation * Communication * Sense of Priority * Teamwork * Attention to Detail Join our team: visit our job page Grupo Sollo and apply!