Administrative Assistant

Description

Job Summary: The professional will be responsible for issuing and verifying service and product invoices, as well as performing general administrative tasks and providing support to sales and finance departments. Key Highlights: 1. Experience with administrative or billing routines 2. Basic knowledge of invoices and fiscal documents 3. Basic Office suite proficiency and ease with systems **Main Responsibilities** * Issue service and product invoices according to internal requests. * Verify service orders, sales information, and mandatory documents prior to issuance. * Check fiscal data, CFOP codes, taxation rules, and amounts. * Support the sending of electronic invoices (NF-e) to customers and internal departments. * Organize fiscal documents and maintain digitalized files. * Verify issued invoices to ensure compliance with services rendered. * Monitor pending items and discrepancies, escalating to responsible departments when necessary. * Assist in preparing daily, weekly, and monthly reports. * Support the finance department with billing, reversals, or adjustments information. * Manage protocols, receipts, and other process-related documents. **General Administrative Activities** * Internal support to sales and finance departments. * Entering and updating information in internal systems. * Organizing files, spreadsheets, and administrative controls. * Supporting general departmental routines as needed. **Mandatory Requirements** * Completed high school education. * Prior experience with administrative or billing routines. * Basic knowledge of invoices and fiscal documents. * Basic Office suite proficiency and ease with systems. **Preferred Qualifications** * Experience in car dealerships, rental companies, or automotive businesses. * Knowledge of taxation and NF-e/NFS-e issuance. * Experience in post-billing or process verification. Employment Type: Full-time, CLT Permanent Contract Benefits: * Transportation allowance Experience: * Customer Service (Mandatory) * Administrative Support (Mandatory)