BUDGET AND COST ASSISTANT

Description

Job Summary: The Budget and Cost Assistant will play a crucial role in developing competitive commercial proposals, performing detailed analysis of visual communication projects and calculating precise costs. Key Highlights: 1. Detailed project analysis for competitive proposals 2. Focus on numbers and spreadsheets (Excel/Google Sheets) with strategic impact 3. Opportunity to launch a career in Visual Communication Budget and Cost Assistant Position Description: We are seeking a **Budget and Cost Assistant** to serve as a key contributor in building competitive commercial proposals. This professional will analyze project specifications for **signage panels, wayfinding systems, dimensional letters, and façades**, transforming complex ideas into accurate cost calculations. This is an ideal position for individuals who are **comfortable working with numbers, enjoy using spreadsheets (Excel/Google Sheets)**, and wish to begin a career in a function with significant strategic impact within the Visual Communication sector. Responsibilities: The Budget and Cost Assistant’s primary mission is to ensure financial accuracy in proposals, directly contributing to the realization of new business opportunities: * **Project Analysis:** Conduct detailed analysis of technical specifications, briefings, and surveys provided by clients to identify all required materials and services. * **Cost Calculation:** Perform meticulous calculation of direct costs (raw materials, supplies, production labor, design) and indirect costs (logistics, installation, transportation, taxes). * **Supplier Quotation and Negotiation:** Assist in requesting quotations from material suppliers and service providers (third parties), and support negotiations to optimize costs. * **Proposal Development:** Prepare comprehensive, clear, and competitive commercial proposals, applying profit margins defined by management and formatting final documents for client presentation. * **Data and Spreadsheet Management:** Utilize and maintain **advanced spreadsheets (Excel/Google Sheets)** for recording, tracking, and analyzing pricing, standard costs, and project profitability. * **Client Communication:** Maintain contact with clients via email and telephone to clarify budget-related questions and collect additional project information. Requirements and Essential Skills: * **Education:** Currently pursuing or recently completed a degree in Business Administration, Production Engineering, Commercial Management, Logistics, or related fields with strong emphasis on calculation and management. **Accounting degrees are not required.** * **Analytical Skill:** **Strong aptitude for Mathematics and logical reasoning**, essential for working with formulas, data, and unit conversions. * **Spreadsheet Proficiency:** **Advanced proficiency and fluency in Microsoft Excel or Google Sheets** (including functions such as VLOOKUP, IF, pivot tables, etc.). * **Communication:** Excellent written and verbal communication skills, with the ability to draft clear proposals and maintain positive relationships with clients and suppliers. Preferred Qualifications: * **Material Knowledge:** Familiarity with—or eagerness to learn about—typical Visual Communication materials (acrylic, PVC, vinyl, ACM, LED lighting, etc.) and production processes (cutting, printing, welding). * Prior experience in quotation, procurement, or budgeting. * Strong organizational skills and focus on deadlines.