Warehouse Assistant

Description

Job Summary: Professional responsible for warehouse and nutrition-related activities, including picking, inspection, storage, inventory control, and internal customer service. Key Highlights: 1. Manage receipt, inspection, and storage of materials and products 2. Control inventory and ensure compliance with regulations and expiration dates 3. Serve internal customers and resolve departmental pending issues **Job Responsibilities:** * Pick, issue inventory, dispense, and distribute warehouse materials and products to various departments and secondary storage centers across the hospital, upon signed delivery confirmation and verification at the receiving department. • Store materials according to designated locations, adhering to the FIFO (First-In, First-Out) methodology. * Serve internal and external customers via telephone or in-person at the counter, clarifying doubts, fulfilling requests, resolving pending issues, and handling other matters related to the department; * Receive goods from suppliers, verify conformity with purchase orders through counting and inspection, prevent acceptance of non-conforming items, and report any discrepancies to the department supervisor for corrective action; * Conduct monthly product expiration date verification per the Standard Operating Procedure (SOP), ensuring proper storage within expiration periods, avoiding losses and incorrect dispensations, and guaranteeing timely restocking to support ongoing operations; * Provide requested products to departments via computerized requisition system according to the scheduled order timeline—picking items, recording system withdrawals, and notifying departments for pickup at the warehouse; * Support secondary storage centers operating under this methodology, reporting quantity discrepancies to the quota control officer; * Critically review departmental requisitions and flag excessive orders to the department supervisor for leadership review and appropriate action; * Monitor and record internal department temperature on spreadsheets, ensuring proper storage conditions for products and materials; * Archive delivery protocols by month of validity, storing them in the department for the stipulated period to provide traceability when material delivery proof is required; * Maintain strictly up-to-date inventory records to ensure procurement requests are fully resolved and avoid urgent orders; * Assist in the annual physical inventory count; * Perform external purchases as directed by Supervision—receiving funds and executing purchases from vendors to prevent operational interruptions due to stock shortages; * Monitor inventory turnover, conduct physical counts, compare results against system data, and alert the department supervisor regarding potential overstocking at secondary storage centers (e.g., pharmacies, hemodynamics, emergency departments); * Immediately forward oncology medications received from suppliers to the Chemotherapy Department, contacting the department and requesting prompt pickup to ensure appropriate storage in the Oncology Pharmacy; * Clean and organize storage areas; * Enter purchase invoices for acquired products into the system and forward them to the Finance Department for payment processing. Main Activities and Responsibilities in the Nutrition Department: * Receive, inspect (weight and/or quantity, quality, expiration date, and temperature), and store goods; * Verify and cross-check invoices against purchase orders (supplier, product, quantity, value); * Pick required supplies for daily production, based on the dietitian’s production order; * Monitor and record temperatures of cold rooms, refrigerators, and perishable product storage (e.g., milk, meat, deli items) on spreadsheets; * Manage foodstuffs according to expiration dates using the FEFO (First-Expired, First-Out) system; * Control products via system entries—recording all receipts and issuances to ensure accurate and compliant inventory management; * Collaborate with the production dietitian to forecast foodstuff requirements; * Request replenishment of specific products from the Warehouse Department via the system, and handle pickup, inspection, and storage; * Manage product inventory to prevent stockouts and proactively notify the dietitian for timely restocking; * Assist in or prepare coffee breaks for events or training sessions, verifying participant numbers and arranging served foods per the dietitian’s instructions; * Sanitize cold rooms and storage areas per routine or as needed; * Maintain daily cleanliness and organization at the workplace; * Portion meat in the cafeteria for employee lunch when required; * Perform duties following safety standards and wearing appropriate PPE according to task requirements. Employment Type: Full-time CLT (Consolidation of Labor Laws) Compensation: R$2.000,00 – R$2.200,00 per month Benefits: * Medical insurance * Dental insurance * Meal allowance * Transportation allowance Screening Question(s): * Do you have hospital experience? Education: * Completed High School (Mandatory)