Administrative Assistant

Description

Job Summary: Administrative and logistical support professional responsible for documentation control, inventory management, freight handling, and quality processes, with a focus on organization and attention to detail. Key Highlights: 1. Multifunctional involvement in administrative and logistical processes. 2. Opportunity for development in quality control and audits. 3. Work environment that values organization, proactivity, and teamwork. **Main Responsibilities:** * Manage vehicle documentation for the headquarters and branches (e.g., IPVA, insurance, licensing, and powers of attorney) to ensure compliance with legal and company requirements; * Verify freight charges billed by transportation companies; * Conduct inventory counts at the headquarters and branches; * Assist in audits conducted with representatives; * Update spreadsheets for unavailable and consigned items; * Request product traceability from distributors and update this information in the system; * Obtain freight quotations from transportation companies for shipment dispatch; * Assist in auditing/inventorying materials held in stock; * Track materials dispatched for customer and representative control; * Dispose of expired materials for incineration; * Issue invoices (transfers to branches and consignment); * Issue outbound invoices, record movements of products held by representatives in other cities, and issue return invoices for unused materials; * Assist the warehouse as needed with dispatch, receipt, labeling, and shipping of materials. * Develop and/or review procedures and work instructions related to the Quality Management System applicable to the area of responsibility, when applicable. **Requirements:** **Education:** Completed high school (mandatory) Currently enrolled in or graduated from a bachelor’s degree program in Administration, Logistics, Business Management, or related fields (preferred) **Experience:** Prior experience in administrative, logistics, or inventory control roles Experience with verification routines (freight, inventory, invoices) Experience issuing invoices and managing documentation (preferred) **Technical Knowledge:** Intermediate Microsoft Office suite (especially Excel for spreadsheet management) ERP system knowledge Basic understanding of logistics and transportation (freight, tracking, quotations) Inventory and stocktaking control Invoice issuance (transfer, return, consignment) Vehicle documentation (IPVA, licensing, insurance) Basic knowledge of quality processes and audits (preferred) **Competencies:** Organization and attention to detail Proactivity and sense of responsibility Strong communication skills (interaction with transportation companies, distributors, and internal teams) Analytical ability Agility and commitment to deadlines Teamwork Employment Type: Full-time, Permanent CLT contract Salary: R$2.300,00 per month Benefits: * Medical assistance * Fuel allowance * Free parking * Life insurance * Meal voucher * Transportation voucher Work Location: On-site