Administrative Assistant

Description

Job Summary: We are seeking an organized and agile Administrative Assistant to manage maintenance, fueling, and documentation information for our fleet, ensuring data reliability for decision-making. Key Highlights: 1. Operational fleet management and cost control 2. Strict invoicing and fine control 3. Support to the Fleet Manager and organization of maintenance routines We seek an operationally oriented Administrative Assistant who is **organized and agile**, to work at the core of our fleet management. The professional will be responsible for ensuring that all maintenance, fueling, and equipment documentation data — for our **(Yellow Line, Light and Heavy Vehicles)** — are accurately entered into the system, guaranteeing data reliability for decision-making. **Responsibilities:** * Entry and Data Entry Management: Strict entry of invoices (NFe, NFS-e) for parts, services, and **fueling**, as well as CTes, directly into the ERP system. * Fleet and Fine Control: Monitoring and management of fines via internal platforms and systems. * Purchasing and Registration: Execution of **purchase orders**, technical registration of new materials, parts, and services in the system, maintaining standardized database integrity. * Operational Support: Direct support to the Fleet Manager in cost control and **organization of routines** for preventive and corrective maintenance. **Skills and Requirements:** * Technical Knowledge (Essential): **Basic knowledge of Yellow Line (machinery), trucks, and light vehicles parts and maintenance**. *We do not require a mechanic, but someone who understands what they are purchasing/entering.* * Technology Proficiency: Intermediate Excel and genuine ease with ERP systems (**fast learning** is essential). * Organization: Ability to handle a high volume of invoices and documents without losing control. **Advantages:** * Prior experience with the SIECON ERP system (or similar construction industry systems). * Previous experience in transportation companies, machinery rental firms, or construction companies. * "Problem-solving" profile: identifies errors in entries or purchase orders and proactively follows up to correct them. Employment Type: Full-time CLT Compensation: R$2.200,00 - R$3.800,00 per month Benefits: * Transportation allowance Work Location: On-site