Receptionist/Secretary

Description

Job Summary: We are seeking a senior, mature, and organized professional to provide general administrative support and customer service, with an emphasis on communication and organization. Key Highlights: 1. In-person and telephone customer and visitor service 2. Direct support to Management and administrative departments 3. Document and spreadsheet organization and control We seek a candidate with a **more senior profile**, who is mature, organized, and professionally poised; enjoys interacting with the public; and is adept at supporting administrative routines. Candidates must have a **bachelor's degree in progress**, preferably in administrative fields, and strong communication and organizational skills. **Main Responsibilities** * Perform **in-person and telephone reception**, welcoming clients, suppliers, visitors, and employees; * Manage and organize the **inflow and outflow of people** entering and exiting the company; * Provide **direct support to Management** and administrative departments; * Carry out **data entry and recordkeeping in internal systems**; * Perform **filing, organization, and control of physical and digital documents**; * Update, organize, and manage **administrative spreadsheets**; * Organize and prepare **meeting rooms**, including agenda management when required; * Support the organization of administrative environments and common areas; * Prepare and serve **coffee and basic support for meetings and visitors**; * Receive, register, and forward **mail, documents, and packages**; * Assist with general administrative tasks as needed by various departments; * Uphold the **company’s positive image**, maintaining a courteous, ethical, and professional demeanor. **Requirements** * Bachelor's degree **in progress** (e.g., Administration, Business Management, Management, or related fields); * Prior experience as a receptionist or in administrative roles (preferred); * Strong verbal and written communication skills; * Organizational ability, discretion, and proactivity; * Proficiency in using systems, spreadsheets, and Microsoft Office tools. **Behavioral Competencies** * Professional maturity and sense of responsibility; * Friendliness and courtesy in customer service; * Organization and attention to detail; * Ability to handle multiple tasks simultaneously; * Professional conduct and commitment. Working Hours: Monday to Friday, from 7:30 AM to 5:30 PM (with a 1 hour and 12 minute break). Benefits include: Meal Voucher: BRL 30.00/day (Swile card, no payroll deduction); Mobility Allowance: Fixed BRL 300.00 (Swile card, no payroll deduction) OR Public Transportation Voucher with 6% payroll deduction Health Insurance after probationary period Employment Type: Full-time, Permanent CLT contract Salary: BRL 1,800.00 – BRL 2,500.00 per month Benefits: * Medical assistance * Fuel allowance * Free parking * Food allowance * Meal voucher * Transportation voucher