Administrative Assistant

Description

Job Summary: An Administrative Assistant who performs technical tasks to ensure smooth operations of processes and fulfillment of institutional commitments, serving the public and supporting coordination. Key Highlights: 1. Serving internal and external audiences 2. Monitoring and improving systems 3. Supporting the organization of meetings and events The Administrative Assistant performs technical tasks in accordance with departmental procedures, ensuring smooth process operations and fulfillment of institutional commitments, including serving internal and external audiences and ensuring proper registration and flow of requests. Additionally, the role supports mailing activities—including collection, preparation, dispatch, registration, and control of correspondence—as well as monitoring and improvement of systems, user guidance, preparation of reports with performance indicators, and supporting the Coordination team in organizing internal meetings and events—thereby promoting efficiency, quality, and decision-making support for the department. **Responsibilities and Duties** * Serve internal and external audiences by providing guidance and clarifications related to SEP activities; * Schedule academic appointments in the PUCRS Physical Spaces Management System; * Screen requests addressed to SEP, verifying information on forms and forwarding them to responsible departments; * Monitor and propose improvements to the Mailing System, as well as guide and train new users on its use; * Assist in collecting and delivering mail to departments according to established routes; * Prepare correspondence and parcels in compliance with Brazilian Postal Service contractual standards; * Register mail items in the department’s tracking system, organizing shipments and maintaining traceability of consignments; * Prepare reports with PUCRS mailing performance indicators; * Support the Coordination team in organizing internal meetings and events. **Requirements and Qualifications** **Requirements:** * Currently pursuing a bachelor’s degree; * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); * Knowledge of Power BI. **Additional Information** **Work Schedule:** Monday to Friday, from 7:30 AM to 5:00 PM | On-site **Our Benefits Package:** * Health insurance; * Dental insurance; * Daycare reimbursement; * Education assistance covering up to 80% of undergraduate tuition fees and up to 50% of graduate, language, and extension course tuition fees; * Free parking; * Complementary private pension plan; * Life insurance; * Year-end recess. *If you believe in meaningful work that creates value and generates positive impact for society and the University,* ***JOIN PUCRS!*** At PUCRS, we believe every person can transform the world—and that belief drives us daily to become everything we can be. Here, tradition and innovation coexist to build a unique ecosystem integrating **education, health, research, culture, and innovation**. More than seven thousand employees bring to life a plural and creative community guided by solidarity, family spirit, and the conviction that knowledge transforms realities. Because of all that we can be, we open pathways to new learning opportunities, meaningful connections, and positive societal impact. **Explore the diverse areas of operation that define who we are:** * 7 Schools (Undergraduate, Graduate, Research, and Continuing Education); * 5 Institutes (PUCRS Brain Institute, Institute of Culture, Institute of Geriatrics and Gerontology, Pró-Mata Environmental Institute, Institute of Petroleum and Natural Resources); * São Lucas Hospital of PUCRS; * Museum of Science and Technology; * Central Library; * Events Center; * Sports Park; * Scientific and Technological Park (Tecnopuc); * Labelo – Specialized Laboratories in Electroelectronics at PUCRS; * And much more...