Executive Secretary

Description

Job Summary: Organized and proactive professional to assist managers in administrative routines, managing calendars, documents, correspondence, and supporting event organization. Key Highlights: 1. Direct administrative support to management. 2. Management of calendars, documents, and electronic processes. 3. Opportunity to contribute to process efficiency. **Job Description:** ---------------------- \- Assist managers in administrative routines within corporate, government, or third-sector organizations; \- Manage and update calendars, organizing appointments, meetings, and daily tasks; \- Provide courteous and efficient service to internal and external stakeholders; \- Draft and organize documents, reports, presentations, schedules, and correspondence; \- Control and manage physical and digital files, ensuring proper information organization; \- Write technical and commercial texts, as well as draft and transcribe meeting minutes; \- Handle physical and electronic correspondence; \- Support the organization of meetings, corporate events, and business travel; \- Use electronic document management systems, such as SEI or similar, for document routing. **Essential Requirements:** ------------------------------ Bachelor’s degree in Secretarial Studies; Relevant work experience; Proficiency in Microsoft Office applications; Experience with Electronic Document Management Systems. **Employment Type:** -------------------------- CLT (Consolidated Labor Laws) **PwD (Persons with Disabilities):** -------- NOT APPLICABLE **Benefits:** --------------- Meal allowance; Transportation allowance; Salary advance; Pharmacy benefit plan; Dental insurance. **Work Location:** ---------------------- Porto Alegre/RS **Additional Information:** --------------------------- We are seeking an organized, proactive professional with excellent communication skills to provide direct support to management, contributing to the efficiency of the organization’s administrative and strategic processes.