Administrative Assistant - Engineering

Description

Job Summary: The Engineering Administrative Assistant provides administrative support to engineering technical activities, assisting with document organization, contract management, and construction planning. Key Highlights: 1. Administrative support for engineering technical activities 2. Assistance in document organization and contract management 3. Contribution to construction planning and execution Hello! We are thrilled to welcome you here. Join our team. We are seeking talented, motivated, and quality- and innovation-driven professionals. If this profile resonates with you and you wish to be part of a team guided by excellence and results, apply now and build a promising future with us! **Responsibilities and Duties** The Engineering Administrative Assistant is responsible for providing administrative support to the engineering department’s technical activities, assisting with document organization, contract management, measurements, schedules, and reports. The role works directly with engineers, field inspectors, and suppliers, contributing to the planning, execution, and control of construction projects, maintenance services, and improvements to the concessioned highway network. **Main Activities:** * Support the control and organization of projects, technical documents, and construction records; * Assist in developing and updating physical and financial schedules; * Manage documentation for construction and service contracts (work orders, amendments, measurements, etc.); * Enter data into corporate systems (ERP) and engineering control spreadsheets; * Monitor the approval workflow for construction and service measurements with suppliers and internal departments; * Support preparation of managerial reports, presentations, and performance indicators for the department; * Maintain control of technical correspondence, permits, notifications, and other communications with regulatory agencies; * Provide logistical support for meetings, technical visits, audits, and inspections; * Operate in compliance with internal standards, contractual requirements, and legislation applicable to the concession sector; * Interact with field and administrative teams to ensure project information integrity and up-to-date status; Support preparation and monitoring of measurements for completed services, ensuring accuracy and contractual compliance; * Assist in analyzing and reviewing service contracts, identifying inconsistencies and improvement opportunities; * Support drafting and documentation of contractual amendments, ensuring proper registration and approval; * Monitor and manage material supply, guaranteeing availability and quality of inputs required for project execution; * Support direct billing processes, assisting in issuance and control of invoices related to services rendered and materials supplied; * Assist in creating and updating project schedules using project management tools; * Monitor progress of planned activities, identify deviations, and propose corrective actions to ensure timely delivery. **Requirements and Qualifications** Completed high school education (preferably pursuing a bachelor’s degree in Civil Engineering, Infrastructure Management, or related fields); Basic knowledge of highway infrastructure engineering and road construction and maintenance processes (intermediate level) and Microsoft Office suite; Fundamental understanding of construction regulations and permitting; Familiarity with project management tools and schedule control; Document and information organization and management skills; Strong written and verbal communication skills; Ability to work under deadlines and handle multiple demands; Proficiency with Microsoft Office (Excel, Word, PowerPoint) and project management systems; Knowledge of construction management and planning software (e.g., MS Project, Primavera); Understanding of environmental licensing processes and environmental impact control; Experience with construction audits and inspections. **Additional Information** On-site work in Chapadão do Sul/MS Working hours follow standard administrative schedule (or as per company policy). **Benefits:** Meal Allowance or Food Voucher; Unimed Health Plan (National); Life Insurance; Wellhub (Gympass); **In our selection processes, all individuals are welcome. We value, encourage, and promote Diversity and Inclusion at every stage.** Our Group comprises companies with solid experience in construction and concessions—particularly in highways (Engenharia e Comércio Bandeirantes Ltda.; Senpar Ltda.; TCL Tecnologia e Construções Ltda.; and TORC – Terraplanagem, Obras Rodoviárias e Construções)—and GLP Capital Partners, a global alternative asset manager focused on *real assets* and *private equity* investments, operating through the Way-306 and Way-112 Concessionaires. For the Way-262 Concession, Way Brasil partners with investment manager Kinea. **Way-306** Rodovia MS-306 S.A. Concessionaire is responsible for managing the entire length of MS-306, from km 0 at the MS/MT border to km 218.1 at its junction with BR-158 in Cassilândia (MS), incorporating 1.4 kilometers of BR-359 from km 0 to the MS/GO border. The highway traverses three municipalities: Costa Rica, Chapadão do Sul, and Cassilândia—all located in the northeastern portion of Mato Grosso do Sul State. **Way-112** Rodovias do Leste MS S.A. Concessionaire manages the MS-112 highway and sections of BR-158 and BR-436, totaling 412.4 kilometers. MS-112 extends 200.5 kilometers from its junction with BR-158 in Três Lagoas to its junction with the same federal highway in Cassilândia. The concessioned BR-158 segment runs from MS-306 (Cassilândia) to its junction with MS-444 (Selvíria), covering 193.8 kilometers. The BR-436 segment extends 18.10 kilometers from its junction with BR-158 in Aparecida do Taboado to the end of the rail-road bridge, crossing six municipalities: Cassilândia, Paranaíba, Aparecida do Taboado, Inocência, Selvíria, and Três Lagoas. **Way-262** BR 262 MG S.A. Concessionaire manages the BR-262 highway concession, covering the stretch from km 360+100 at its junction with BR-381 in Betim to km 799 at its junction with BR-050 in Uberaba—a total of 438.9 kilometers. This concessioned section lies within Minas Gerais State, in the region known as Triângulo Mineiro, crossing twenty municipalities: Betim, Juatuba, Mateus Leme, Florestal, Igaratinga, Pará de Minas, São Gonçalo do Pará, Conceição do Pará, Nova Serrana, Araújos, Bom Despacho, Moema, Luz, Córrego Dantas, Campos Altos, Ibiá, Araxá, Perdizes, Sacramento, and Uberaba.