Administrative & Contract Support Officer

Description

Summary: Administrative & Contract Support Officer sought for contract management, administrative support, and facility-related matters within a growing organization. Highlights: 1. Key role in contract management and administration 2. Supporting colleagues and visitors 3. Working in an international, growing organization Are you an administrative all-rounder who enjoys maintaining oversight and working accurately? Do you enjoy working with contracts and administration, and do you also like supporting colleagues and visitors? Then you may well be the person we are looking for. Within our team, you play a key role in managing contracts, supporting administration, and organizing facility-related matters. Thanks to your structured approach, everything runs smoothly behind the scenes. ### **Why Van Hessen?** At our company, you work in an organization where Hospitality, F\&B, and technology converge. We support hotels and other hospitality venues with high-quality PMS\-, POS\-, and integrated systems — and with genuine attention and long-term partnerships. Even within our administration, people make the difference. Our promise is clear: **Guide. Deliver. Care.** ### **Your new challenge** As an Administrative \& Contract Support Officer, you are responsible for the accurate processing and management of contracts. You ensure that contract data is complete and up\-to\-date, and you monitor key deadlines and agreements. In addition, you support invoicing processes and various administrative tasks. You are also an important point of contact within the office: you receive visitors, answer incoming phone calls, and ensure that facility-related matters are properly handled. Thanks to your commitment, our administrative processes remain efficient and transparent. ### **Responsibilities** **Contract Processing** * You draft, review, and process contracts in our systems * You gather necessary information for complete contract files and monitor contract deadlines and termination dates * You manage the digital contract archive and prepare contracts for signing * You identify deviations and contribute ideas for improving contract processes **Invoicing and Administration** * You review incoming invoices and compare them against contractual agreements * You identify discrepancies and track required corrections * You enter billing data into the administrative system and support internal reporting **Facility Support** * You manage suppliers for facility services such as cleaning, security, and maintenance * You receive visitors and answer incoming phone calls * You coordinate facility-related reports and support the management of office supplies, equipment, and maintenance planning ### **What do you bring?** * You hold an MBO-level work and thinking qualification * Experience in contract administration and/or invoicing processes is a plus * You are proficient with MS Office; experience with financial systems (e.g., AccountView) is a valuable bonus * You work accurately, proactively, and customer-focused * You are capable of working independently and prioritizing tasks * You are presentable and communicatively skilled ### **What do we offer?** * An international, growing organization with a warm culture and close-knit team * A salary commensurate with your experience * 3 ADV\-days * One day of remote work per week (by mutual agreement) * A pleasant atmosphere and ample room for development ### **Will you strengthen our team?** Does the above appeal to you? And do you think ‘this is truly the right role for me’? Then we’d love to hear from you! Apply now! Complete the form below or email your motivation letter and CV to Patricia Amesz, Office Manager: pamesz@vanhessen.nl *At Van Hessen, it’s all about* *people**. Together, we build a diverse and inclusive workplace where equality is central. Your unique experience and talents make us stronger — and we value them immensely.*