Executive Assistant

Description

Job Summary: This critical role supports executive leadership, manages calendars, travel, and budgets, and ensures compliance and efficiency of internal company processes. Key Highlights: 1. Supports the activities of the Industrial Director and VP of Manufacturing 2. Manages calendars and meeting rooms, optimizing leadership time 3. Prepares and reviews departmental budgets Company Overview / Visão Geral da Empresa: **About Us** Bridgestone Americas, Inc. (BSAM), headquartered in Nashville, Tennessee, and Bridgestone Europe, Middle East and Africa (BSEMEA), headquartered in Brussels, Belgium, operate collectively as a “Bridgestone West” strategic region. This region services the strategic business needs of teams across the Americas, Europe, Middle East and Africa. BSAM and BSEMEA are subsidiaries of Bridgestone Corporation, globally headquartered in Japan. Bridgestone and its subsidiaries develop, manufacture and market a wide range of Bridgestone, Firestone and associate brand products and solutions to address the needs of a broad range of customers and industries. **At Bridgestone, you are always Free to Be.** We believe people can only provide superior service and quality to others when they bring their whole self to work. We believe in championing all perspectives, individuals and teams because we understand the importance of seeing the world and our business through many different lenses. We are building a team as diverse as the world we serve. *So, show us what you are made of, because who you are is what we need.* **About Bridgestone**Bridgestone Americas, Inc. (BSAM), headquartered in Nashville, Tennessee, and Bridgestone Europe, Middle East and Africa (BSEMEA), headquartered in Brussels, Belgium, operate collectively as a “Bridgestone West” strategic region. This region services the strategic business needs of teams across the Americas, Europe, Middle East and Africa. BSAM and BSEMEA are subsidiaries of Bridgestone Corporation, globally headquartered in Japan. Bridgestone and its subsidiaries develop, manufacture and market a wide range of Bridgestone, Firestone and associate brand products and solutions to address the needs of a broad range of customers and industries. **At Bridgestone, you are always Free to Be** We believe people can only provide superior service and quality to others when they bring their whole self to work. We believe in championing all perspectives, individuals and teams because we understand the importance of seeing the world and our business through many different lenses. We are building a team as diverse as the world we serve. So, show us what you are made of, because who you are is what we need. *So, show us what you are made of, because who you are is what we need.* Responsibilities / Responsabilidades: * Organize and support the activities of the Industrial Director and Vice President (VP) of Manufacturing by scheduling calendars and meetings and providing necessary resources for task execution, ensuring strategic demands are fulfilled efficiently and without delay. * Manage the Director/VP’s calendar and meeting rooms using corporate scheduling tools to avoid time conflicts and ensure leadership time is organized and optimized. * Request and track payments and services related to travel, accommodations, and training, registering requisitions in SAP according to internal policies to ensure required resources are available and paid correctly. * Prepare expense reports and process reimbursements by consolidating information in SAP and verifying receipts to ensure transparency and compliance in corporate spending. * Monitor and validate expenses incurred by the Director/VP by periodically reviewing statements and receipts to ensure financial control and prevent inconsistencies. * Organize, plan, and arrange transportation, accommodations, and travel tickets by contacting vendors and adhering to internal policies to ensure safe and budget-compliant travel. * Manage document workflow for approvals by reviewing, distributing, and collecting signatures as needed to ensure agility and compliance in internal processes. * Assist in tracking strategic topics and corporate meetings by preparing agendas, minutes, and following up on defined actions to ensure decisions are executed and cross-departmental alignment is maintained. * Prepare and review the department’s annual budget (budget) for both the upcoming year and current year by monitoring costs in corporate systems to avoid exceeding the established target. Qualifications / Qualificações: * **EDUCATION**: Bachelor’s degree in Executive Secretarial Studies (Bilingual), Languages, or Business Administration. * **SPECIFIC TECHNICAL KNOWLEDGE**: SAP, MACROS, EXCEL (intermediate SAP), Power BI. * **REQUIRED EXPERIENCE**: 2–3 years of experience as an Executive Assistant. * **LANGUAGES**: English – Advanced / Spanish – Advanced