**Administrative Assistant** ----------------------------- **OVERVIEW** This position is responsible for providing administrative and organizational support to analysts and managers within the department. It involves performing various tasks, such as document organization, meeting scheduling, customer service, and other department-specific administrative activities. **KEY RESPONSIBILITIES** Prepare reports and presentations for the team Schedule and coordinate meetings and events Answer and route telephone calls and e-mails Perform support activities for the team Accountability and appointment scheduling Maintain accurate and up-to-date records of important information and data Serve and provide support to customers and suppliers Control and monitor merchandise orders Inform supervisors regarding analyses Prioritize e-mails (for store support) Inventory item auditing Inventory management Picking audit Audit of zero-balance items System data correction Cut analysis Supplier support Manage administrative aspects of contracts—including validity period and adjustment index—request and receive invoices and fiscal notes Adjust order portfolio and pricing Verify IT department payment entries Measurement bulletins with the technical department Monitor and follow up on contract implementation in the system Timecard adjustment Monitor priority helpdesk tickets Packaging adjustment Tax calculation Monitoring of tax legislation Analysis of incoming and outgoing fiscal notes Inventory accuracy Logistics flow FIFO verification Expiry date verification Warehouse location addressing Verify systematic and physical item locations Monitor cargo movement (storage and dispatch) Change picking address Audit picking and warehouse locations Control and monitor IT equipment orders Audit inventory items for the IT warehouse; electronic fiscal note (NF-e) calculation CT-e calculation Agreement calculation Support in fiscal closing processes Legislation monitoring Guidance to certain company departments Breakage analysis Monitor products without price, stockouts, and expiry dates Upload weekly flyers to Intergrall Update weekly promotional collection banner Update collection corresponding to the weekly flyer Vacation scheduling Employee shift schedule spreadsheet Validation of service fiscal notes Monitor and follow up with the procurement department on IT equipment purchases Contract organization Ensure team compliance with IT inventory management routines Monthly service schedule Verify supplier registration data against tax authority requirements Organize administrative documents and files Conduct expiry date audits Evaluate seasonal blades Implement category and section changes on Wevo Website image/brand updates **JOB REQUIREMENTS** Currently pursuing a bachelor’s degree Minimum 1 year of experience in the role **KNOWLEDGE** Proficiency in Microsoft Office suite and document organization skills Excellent oral and written communication skills **COMPETENCIES** Adaptability Systemic analysis Customer focus Technological updating Communication Creativity Dynamism Effectiveness Flexibility Emotional intelligence Organization Planning Proactivity Interpersonal relationships Problem solving Teamwork **BENEFITS** Health insurance plan Dental insurance plan Meal voucher Educational assistance Group life insurance