Administrative Assistant

Description

Job Summary: The Administrative Assistant provides administrative and organizational support to analysts and managers, performing various tasks to optimize departmental operations. Key Highlights: 1. Comprehensive administrative and organizational support 2. Variety of tasks, ranging from organization to customer service 3. Opportunity to work across multiple areas of administration **Administrative Assistant** ----------------------------- **OVERVIEW** This position is responsible for providing administrative and organizational support to analysts and managers within the department. It involves performing various tasks, such as document organization, meeting scheduling, customer service, and other department-specific administrative activities. **MAIN RESPONSIBILITIES** Prepare reports and presentations for the team Schedule and coordinate meetings and events Answer and route telephone calls and e\-mails Perform support activities for the team Handle expense reporting and appointment scheduling Maintain accurate and up-to-date records of important information and data Serve and provide support to customers and suppliers Control and monitor merchandise orders Inform responsible personnel regarding analyses Prioritize e\-mails (for store support) Inventory item auditing Inventory management Picking audit Audit of zero-balance items System data correction Cut analysis Supplier support Manage administrative aspects of contracts, including validity period and adjustment index; request and receive invoices and fiscal notes Adjust order portfolio and pricing Verify IT department payment entries Measurement bulletins with the technical department Monitor and follow up on contract implementation in the system Attendance adjustment Monitor priority tickets Packaging adjustment Tax calculation Monitoring of tax legislation Analysis of incoming and outgoing fiscal notes Inventory accuracy Logistics flow Verify FIFO Check expiration dates Pallet rack addressing Verify systematic and physical locations of items Monitor cargo movement (storage and dispatch) Change picking address Audit picking addresses and pallet racks Control and monitor IT equipment orders Audit inventory items for the IT warehouse NF\-e calculation CT\-e calculation Agreement calculation Support during fiscal closing processes Legislation monitoring Guidance to certain company departments Breakage analysis Monitor products without price, stockouts, and expiration dates Upload weekly flyers to Intergrall Update weekly promotional collection banners Update collection corresponding to the weekly flyer Vacation scheduling Employee shift schedule spreadsheet Validation of service fiscal notes Follow up with the procurement department on IT equipment purchases Contract organization Ensure team compliance with IT inventory management routines Monthly service shift schedule Verify supplier registration data against tax authority requirements Organize administrative documents and files Perform expiration date audits Evaluate seasonal blades Implement category and section changes on Wevo Website image/brand updates **JOB REQUIREMENTS** Currently pursuing a bachelor's degree Minimum 1 year of experience in the role **KNOWLEDGE** Proficiency in Microsoft Office suite and document organization skills Excellent oral and written communication skills **COMPETENCIES** Adaptability Systemic analysis Customer focus Technological updating Communication Creativity Dynamism Effectiveness Flexibility Emotional intelligence Organization Planning Proactivity Interpersonal relationships Problem solving Teamwork **BENEFITS** Health Insurance Dental Insurance Meal Voucher Educational Assistance Group Life Insurance