Administrative Analyst

Description

Job Summary: A professional responsible for executing and monitoring the entire procurement process—from requesting quotations and negotiations to purchase order and payment control. Key Highlights: 1. Full execution and monitoring of the procurement process 2. Management of quotations, negotiations, and purchase order control 3. Strategic alignment with management, finance, and construction teams A professional responsible for executing and monitoring the entire procurement process—from requesting quotations and negotiations to purchase order control, deliveries, and payments—ensuring organization, accuracy, and alignment with internal departments (management, finance, and construction). **Responsibilities:** * Conduct **quotations for materials and services**, paying close attention to: pricing, payment terms, and installment options * Execute **purchases** after approval by management * **Request purchase authorization from Directors** prior to forwarding payments to finance * **Register suppliers** in the system for direct purchases * **Enter purchase orders into the system** and keep information up to date * **Monitor material deliveries**, ensuring agreed-upon deadlines and conditions * Develop and maintain **procurement tracking spreadsheets for construction projects (Excel)** * Prepare **estimates and proposals** * Monitor **payments with the finance department**, including both company-initiated payments and direct client billings **Requirements:** * Bachelor’s degree in Administration, Accounting, or related fields (currently enrolled or completed) is preferred; * Experience in procurement and quotation processes; * Knowledge of commercial estimates and proposals; * Intermediate Excel proficiency; * Familiarity with FOB and CIF delivery terms; * Basic understanding of ICMS tax; * Organizational skills, attention to detail, commitment to deadlines, and ability to manage multiple purchase orders simultaneously. **Benefits:** * Market-competitive salary; * Meal allowance; * Transportation allowance or fuel reimbursement; * Food basket; * Profit-sharing program. Employment type: Permanent CLT contract Compensation: R$2.000,00 - R$3.000,00 per month Benefits: * Fuel allowance * Food basket * Profit-sharing program * Meal allowance * Transportation allowance Work location: On-site