CONTRACTUAL ASSISTANT

Description

Job Summary: The Contractual Assistant will be responsible for performing administrative tasks and processing documentation, as well as planning and managing litigation. Key Highlights: 1. Participation in sanitation projects with positive societal impact. 2. Autonomous management of administrative tasks and contractual documentation. 3. Addressing global challenges such as climate change and water scarcity. We are a global company and a leader in developing regenerative infrastructure that generates a positive societal impact. Our workforce of over 65,000 professionals across more than 40 countries on five continents contributes to our mission of designing a better planet. We seek individuals who want to make a difference, promote sustainable development, and find solutions to major global challenges such as climate change, overpopulation, and water scarcity. Join us in pursuing solutions for a sustainable future. ACCIONA, through its Water business, is seeking a Contractual Assistant for its new CESAN sanitation project in Espírito Santo. Job Description Mission: Independently perform basic administrative tasks and computerized processing of documentation related to your business unit/department, in accordance with guidelines set by your supervisor, to meet the needs of your internal client. The role’s primary objective is the planning and management of various litigations in which the company may be involved across the different countries where it operates (procedural and criminal law). Candidate Requirements Responsibilities: * Receive and analyze the comparative MAPA and documentation submitted by Buyers to ensure correct application of negotiated commercial terms; * Create/expand purchase orders in SEO, accurately describing data such as: Family, Item/Service/Rental Description, Quantities, and Unit Prices; * Create an individual folder for each contract generated within the network and correctly allocate all relevant contracting documentation, including but not limited to documents from the Contractor and the Contracting Party; * Draft and review draft contracts, amendments, termination agreements, and other contract-related documents, and submit them for legal and Contractor validation; * Verify basic documentation submitted by suppliers, checking company and corporate structure data; * Update and verify daily control records using department-generated data — Contract Control Spreadsheet, Commercial Contact Spreadsheet, and Instrument Tracking; * Correctly upload negotiated legal instruments into the electronic signature platform, verifying all relevant attachments and signatory data; * Monitor and control daily the approval authority levels for legal instruments and execute appropriate follow-ups with Contractors; * Release purchase orders in SEO, correctly attaching the relevant documents that triggered the creation/expansion or termination of the contract; * Forward signed instruments between parties to internal departments, archive and organize them, ensuring they remain up-to-date and accessible; * Request “No Records” certificates and Supplier Evaluations for contracts nearing termination; * Periodically monitor contract validity and alert managers to minimize negative impacts resulting from execution deadlines; Education: * Completed or ongoing undergraduate degree in: Administration, Law, Contract Management, or related fields. Behavioral Competencies: * Proactivity * Results/orientation toward achievement * Teamwork * Assertiveness, communication, and influence * Organization and responsibility * Communication and relationship-building skills * Adaptability to change Location: Vitória / Espírito Santo Work Mode: On-site *ACCIONA has received the Top Employer certification for 2022, 2023, 2024, and 2025. This certification recognizes ACCIONA as one of the best companies to work for in Brazil, acknowledging its commitment to placing people management at the core of its strategy. We value diversity as a source of talent and therefore strive to foster an inclusive environment where respect and inclusion are promoted so that everyone can participate with equal opportunity. We invite all qualified candidates to apply, regardless of origin, circumstances, background, or status.* M/F