Administrative Assistant

Description

Verify the tax system by entering daily the necessary information to process tax payments. ✓ Assist in preparing the invoice/exchange report, receiving invoices and searching for them in the system. ✓ Assist in invoice control for client companies regarding their respective payments, subsequently sending the invoices. ✓ Control sales invoices issued by departments, cross-checking them against reports prepared by the night audit. ✓ Control and generate reports on granted discounts, released interest, and canceled invoices via the system. ✓ Prepare tax reports using interstate invoices, ICMS credit and debit positions, aiming to complete tax payment forms. ✓ Calculate taxes and issue reports for tax payments. ✓ Track payment status related to issued invoices and forward the status to the responsible department. ✓ Complete the service provision ledger by recording the daily movement of issued invoices, aiming to process tax payments. ✓ Record and review payment forecasts for cash flow purposes. ✓ Maintain orderly files to substantiate payments and support tax authority verification. ✓ Prepare financial position and receivables data for daily cash flow, using bank statements and updating the system. ✓ Receive and organize the movement of recorded invoices. ✓ Receive invoices to settle debts. ✓ Monitor payments arising from judicial proceedings. ✓ Populate the public tariff consumption data spreadsheet. ✓ Attach electronic or mechanical payment receipts along with payment authorization slips. ✓ Calculate taxes and contributions applicable to invoices. ✓ Archive fiscal coupons and other tax documents. ✓ Address and resolve issues identified by customers/guests regarding invoices. ✓ Verify incoming invoices in the system, entering information daily and making appropriate adjustments to tax codes for ICMS payment. ✓ Evaluate tax, accounting, and financial matters. ✓ Evaluate delinquency rates. ✓ Clear credit cards via the system using statements and payment dates, aiming to settle cards in the system. ✓ Verify whether all fiscal coupons were issued properly and generate electronic files for data import, correctly calculating according to legislation. ✓ Collect from creditor clients by contacting companies and requesting payment, aiming to settle overdue invoices. ✓ Reconcile credit cards via the system, separating them by card administrator, so they can be cleared on their respective payment dates. ✓ Reconcile accounting accounts. ✓ Verify authorization documents against generated invoices to ensure only agreed-upon items are billed. ✓ Verify various postings and receipts, printing necessary receipts. ✓ Compare payment slips with the scheduled payable documents report, verifying whether all payments scheduled for the day have corresponding payment authorization slips. ✓ Control sales and service invoices issued by departments, verifying reports prepared by the night audit. ✓ Control and issue reports on granted discounts, released interest, and canceled invoices via the system for verification purposes. ✓ Execute scheduled payments on bank websites via internet banking. ✓ Perform other duties related to this role. Payment: R$2.200,00 - R$2.500,00 per month Benefits: * Meal allowance Work location: On-site