Bilingual Executive Assistant

Description

**Job Scope: Bilingual Executive Assistant** **Position Objective** Provide high-level support to the executive leadership team, ensuring maximum operational efficiency. This professional will be responsible for filtering incoming requests, managing complex logistics, and ensuring seamless information flow and scheduling for leadership. **Responsibilities and Duties** * **Calendar and Time Governance:** * Manage complex calendars, proactively identifying scheduling conflicts and safeguarding time for strategic activities. * Screen emails, phone calls, and meeting requests. * **Travel and Logistics Management:** * End-to-end travel planning (domestic and international), including detailed itineraries, time zone considerations, and transportation logistics. * Real-time support during travel periods for last-minute adjustments. * **Financial Control and Reimbursements:** * Rigorous management of expense reporting and financial accountability. * Liaise with the finance department to ensure timely payment to vendors and employee reimbursements. * **Project Support and Communication:** * Translation and adaptation of technical documents and business presentations. * Preparation of meeting agendas, organization of supporting materials, and documentation of decisions (minutes). * Monitoring of project deadlines under the executive leadership’s responsibility. **Candidate Profile (Requirements)** * **Advanced/Fluent English:** Ability to conduct meetings and draft complex documents in English. * **Proven Experience:** Prior experience supporting C-Level executives or senior leadership. * **Digital Competence:** Proficiency in cloud-based collaboration tools (e.g., Google Workspace or Microsoft 365) and travel/reimbursement management platforms. * **Process Organization:** Ability to design workflows that streamline administrative daily operations. **Behavioral Differentiators** * **Mental Agility:** Capacity to solve complex problems calmly and efficiently. * **Sense of Urgency:** Ability to distinguish between what is truly priority versus merely urgent. * **Diplomacy:** Skill in navigating across hierarchical levels and diverse organizational cultures. Compensation: Starting from R$8.000,00 per month Benefits: * Health insurance * Life insurance * Commuter allowance Language: * English (Mandatory) Work Location: On-site