Administrative Assistant

Description

Job Summary: Generalist Administrative Assistant responsible for operational support in HR, Payroll, Procurement, and Finance, organizing workflow and assisting employees and suppliers. Key Highlights: 1. Comprehensive operational support across key company areas 2. Management of HR, Payroll, Finance, and Procurement routines 3. Maintenance of workflow organization and team support **Administrative Assistant (Generalist)** Responsible for ensuring operational support to HR, Payroll (DP), Procurement, and Finance routines. The objective is to maintain the company’s workflow organized, perform system entries, support employees, assist in supplier negotiations, and ensure deadlines are met. 1\. Payroll (DP) and HR Activities: Hiring and Termination: Collection of documents, scheduling of pre-employment/exit medical exams, drafting employment contracts, and organizing employee files. Benefits Management: Tracking of transportation vouchers, meal vouchers, health insurance plans, and other benefits. Electronic Timekeeping: Daily monitoring of time clock entries, handling of absences/tardiness, and submission for payroll processing. Support to Head Office HR: Assisting in job posting, resume screening, and interview scheduling. 2\. Financial Activities – Accounts Payable/Receivable: Entering invoices, bank slips, and expenses into the financial system. Cash Flow: Assisting with daily bank reconciliation and reviewing accounts payable/receivable. 3\. Procurement Activities: Preparing lists of required items and submitting purchase requests to the head office procurement department. Managing inventory of internal-use supplies and maintaining physical office organization. 4\. General Administrative Routines: Organizing physical and digital documents (filing). Answering phone calls and managing emails. Creating control spreadsheets in Excel. **Requirements and Education:** Completed technical education (minimum). Currently pursuing a bachelor’s degree in Administration, HR, or related fields is a plus. Experience: Prior experience in administrative or office routines. **Profile:** Proactive, organized, detail-oriented, and possessing strong communication skills. Compensation: R$2.800,00 - R$3.200,00 per month Work Location: On-site