Engineering Administrative Assistant

Description

Job Summary: This Assistant will provide technical and administrative support to the engineering team, ensuring organization of information and documentation to facilitate ongoing activities. Key Highlights: 1. Technical and administrative support to the engineering team 2. Organization and control of technical documents 3. Support for continuous improvement and compliance **Job Mission** The mission of the Assistant role is to provide technical and administrative support to the engineering team, ensuring that information, processes, and documentation are organized, up-to-date, and readily available to support the proper execution of departmental activities. Join our team at a company recognized for manufacturing supplies for Pathological Anatomy, where our mission is to deliver our products with excellence to serve patients. **Responsibilities** Administrative and Operational Support * Prepare and update spreadsheets, reports, and basic departmental indicators. * Assist in preparing budgets and purchase orders for materials and services. * Monitor departmental expenses and process reimbursement requests or invoices related to activities. Document and Information Management * Organize and control technical documents, projects, reports, and maintenance records. * Record technical incidents and information in systems or internal controls. * Ensure information required for tracking departmental activities remains updated and accessible. Support for Maintenance and Service Processes * Assist in opening, tracking, and closing service orders (SOs). * Verify technical procedures and instructions to organize activities, service schedules, and technical visits. * Support the technical team in testing, basic equipment inspections, and operational support tasks. Interface and Customer Service * Assist in initial contact with internal and external customers, recording requests and routing them to the responsible team. * Collaborate with engineering and maintenance teams to ensure appropriate information flow across departments. Support for Continuous Improvement and Compliance * Support continuous improvement initiatives by assisting in data collection, solution testing, and documenting implemented improvements. * Contribute to compliance with safety, quality, and applicable internal procedures relevant to departmental activities. **Competencies: Mandatory Technical Skills**: Completed high school education. Technical training in the field or enrollment in a higher education program is preferred. **Competencies: Desired Technical Skills** * Computer literacy: Microsoft Office suite, intermediate Excel, telephone systems, and ERP. * Ability to read and interpret technical drawings and manuals. * Willingness to travel nationally and internationally. * Preparation and control of spreadsheets and reports. * Organization and control of technical documents. * Basic understanding of engineering and maintenance processes. * Opening and tracking of service orders. * Material control and purchase requisition management. * Basic knowledge of occupational safety and quality. * Proficiency in internal systems (ERP or operational controls). * Knowledge of safety, quality, and legal requirements. **Behavioral Competencies** * Organization * Attention to detail * Responsibility and proactivity * Teamwork * Clear communication * Discipline in following procedures * Agility and sense of priority **We Offer:** * Health insurance * Meal allowance * On-site cafeteria * Transportation allowance * Education (courses and seminars) * Life insurance * Monthly bonus upon achieving targets * Birthday day off Employment type: Permanent CLT contract Salary: R$2\.400,00 \- R$2\.600,00 per month Benefits: * Medical assistance * Life insurance * Meal voucher * Transportation voucher Selection question(s): * Please state your salary expectation. Work location: On-site