Bidding Assistant

Description

Job Summary: Provide operational support for bidding processes, ensuring compliance, transparency, and excellence in preparing proposals for medical-hospital equipment. Key Highlights: 1. Conduct transparent and efficient bidding processes 2. Focus on high-quality medical-hospital materials and equipment 3. Ensure compliance with legal standards and regulations **AREA MISSION** Ensure we meet our customers’ needs in the best possible way. We are committed to conducting transparent and efficient bidding processes, continuously seeking partners across the national territory who share and represent our commitment to quality, innovation, and compliance with regulatory standards. Our focus is on supplying medical-hospital materials and equipment that not only meet but exceed our customers’ expectations. We constantly pursue technological updates and innovations that add value and excellence to patient care within the public sector. **JOB MISSION** Ensure operational support for successful participation in bidding processes. Guarantee that all procedures comply with sector-specific legal standards and regulations, contributing to integrity and transparency at every stage of the process. Strive for excellence and maintain meticulous attention to detail, reflected in the quality of prepared proposals. Actively collaborate with internal teams, contributing to the development of strategies that position us as reliable, high-quality suppliers. Ensure proposals not only meet but exceed expectations, maintaining our standing as a benchmark in the medical-hospital equipment field. * Maintain accurate records of all bidding participations, monitoring outcomes until finalization and archiving. * Clarify bidders’ questions with support from senior team members, ensuring efficient and transparent communication. * Submit clarification requests to bidding agencies, when necessary. * Identify and evaluate bidding notices to understand requirements, deadlines, and established criteria, ensuring full comprehension of terms and conditions. * Organize and prepare all documentation, ensuring it is complete, accurate, and compliant with notice requirements. * Provide price proposals for quotations or direct purchases with customers, aiming to fulfill emergency procurement needs. * Maintain effective communication with internal departments, ensuring all necessary information is collected for process preparation. * Prepare commercial proposals. * Ensure adherence to all deadlines established in bidding processes, from document acquisition through proposal submission support. * Contribute to ensuring all bidding-related activities comply with applicable legal standards and regulations. * Attend to customers via telephone, WhatsApp, email, and Teams. * Receive contracts, verify processes, and update records of active contracts. * Receive purchase orders, issue purchase requests, quote freight, and monitor delivery timelines to ensure on-time delivery. * Thoroughly evaluate bidding notices to understand requirements, deadlines, and criteria, ensuring full comprehension of terms and conditions. * Organize and prepare all required documentation for participation in bidding processes, ensuring completeness, accuracy, and compliance with legal requirements. * Prepare and/or complete proposals on platforms for bidding process participation. * Participate in electronic bidding, submitting bids, negotiating per management guidance, responding to inquiries, and attaching required documents per the call for bids. * Ensure adherence to all deadlines established in bidding processes, from document acquisition through bid conclusion. * Ensure all bidding-related activities comply with applicable ethical, legal, and regulatory standards. * Stay updated on technical standards and specific regulations for medical-hospital equipment, applying this knowledge to submitted proposals. * Maintain data required for generating departmental performance indicators. * Send documentation to representatives, as well as handle powers of attorney and representative accreditations.