Producer – Events & Experiences

Description

**Description and Responsibilities:** **Schedule:** Monday to Friday, from 8 a.m. to 6 p.m., with a 1-hour and 12-minute lunch break **Level:** Operational **Employment Type:** Permanent – CLT **Demand Screening and Organization** * Receive and organize requests for participation in events and activations originating from various channels (WhatsApp, e\-mail, phone calls, forms, representatives, etc.) * Support initial analysis of opportunities, prioritizing demands according to criteria defined by the department **Planning and Pre\-Event Activities** * Obtain quotations from suppliers (event setup companies, promotional items, printing services, etc.) * Update and manage budget spreadsheets for each event * Organize and monitor receipt of invoices and bank slips * Forward financial documents to the responsible department and track payment workflows * Monitor deadlines and ensure proper archiving of supporting documentation * Support administrative and operational routines during the pre\-event phase **Execution and Monitoring** * Gather maximum strategic information during technical visits * Support the team during event execution, focusing on logistics and operations * Maintain contact with suppliers and partners for last\-minute alignments * Be available for travel and on\-site event monitoring * Proactively handle operational tasks (“hands\-on” approach) **Post\-Event Activities** * Support financial closing by updating budget spreadsheets * Organize photos and coverage materials for inclusion in the final report * Compile performance data (audience size, leads, sales, etc.) * Support the development of performance reports and ROI analysis **Technical Competencies:** Event planning and logistics Budget and cost control Supplier negotiation Team management (setup, support staff, crew) Software proficiency: Excel / Google Sheets Management tools (Trello, Asana, Monday, etc.) Basic knowledge of marketing and customer experience (event UX) **Behavioral Skills:** Organization and attention to detail Creativity (especially for experiences and activations) Strong communication and negotiation skills Ability to solve problems quickly Proactivity and dynamism Ability to work under pressure (events have strict deadlines and unforeseen issues) **Requirements:** **Completed or ongoing undergraduate degree in fields such as:** Events Marketing Tourism Social Communication / Advertising Cultural Production **Prior experience with:** Organization and production of events (corporate, social, promotional, trade shows, brand activations) Supplier management (catering, audio, lighting, set design, etc.) Planning and execution of timelines Experience with in\-person, hybrid, or digital events is a plus. **Preferred Qualifications:** English proficiency (especially for corporate/international events) Experience managing large\-scale events Knowledge of immersive experience production (interactive, sensory, branding events) Established network of suppliers and partners Valid driver’s license and availability for travel Flexibility in working hours (evening/weekend events) On\-site presence at events (setup and execution) **Benefits:** Internal benefits, Corporate mobile phone, Food basket, Parking, Profit sharing, Meal allowance, Transportation allowance