Contract Analyst

Description

Job Summary: A professional responsible for managing and optimizing document management platforms and processes, ensuring organization, traceability, and compliance. Key Highlights: 1. Document platform and document process management and optimization 2. Document automation and integration across systems 3. Focus on compliance and information security **Job Summary** A professional responsible for analyzing and managing document management platforms and processes, ensuring their continuous updating, maintenance, and improvement. Works on document automation and integration across systems, ensuring organization, traceability, and compliance with corporate standards. **Main Responsibilities** * Coordinate updates, improvements, and maintenance of the Electronic Document Management (EDM) platform; * Automate document import and export processes across different platforms and systems; * Ensure document integrity, organization, and traceability in accordance with corporate standards; * Review and update procedures, standards, and workflows related to document management; * Manage access rights, users, and permissions within the EDM platform, ensuring compliance with Information Security policies; * Manage contracts related to document management, monitoring deadlines, obligations, and contractual clause fulfillment; * Monitor and manage performance indicators (KPIs) and service level agreements (SLAs) related to document management; * Conduct performance meetings with vendors and partners involved in document management services; * Support requesting departments in defining scope for new requirements related to Long-Term Agreements (LTAs); * Evaluate and manage managerial control items for each contract under responsibility; * Ensure structured digital archiving of documents throughout the entire lifecycle of LTAs; * Complete, review, and register information in corporate systems related to contract management; * Ensure documentary compliance and consolidate information for performance analysis, audits, and SSMA (Health, Safety, and Environment) evaluations (monthly, quarterly, and contract closure); * Monitor and track routine contract management indicators; * Develop and manage processes for identifying and mitigating contractual risks; * Prepare and follow up on contractual notifications when required; * Comply with and ensure adherence to safety, quality, and environmental regulations and procedures, documenting and reporting any non-conformities; * Maintain workplace organization, preservation, and cleanliness; * Stay updated on legal and regulatory requirements relevant to the role; * Perform other related activities within the area of responsibility, as directed by leadership. **Requirements** * Bachelor’s degree in Administration, Engineering, or related fields; * Experience in Electronic Document Management (EDM) and corporate document management; * Experience in contract document management and control, preferably long-term agreements (LTAs); * Knowledge of document automation and integration across systems; * Experience in managing access rights, users, and permissions on digital platforms, aligned with Information Security guidelines; * Experience in managing performance indicators (KPIs) and service level agreements (SLAs); * Critical analytical ability, document organization skills, and process control capability; * Knowledge of audit and documentary compliance processes, including Health, Safety, and Environment (SSMA) evaluations; * Strong communication skills and ability to interact effectively with internal departments, vendors, and partners; * Ability to organize work, manage deadlines, and handle multiple tasks. Minimum Education Level: Bachelor’s Degree * Charter Transportation * On-site Meals * WellHub (GymPass) * Life Insurance * Dental Plan (monthly premium for employee and dependents) * Health Plan (monthly premium only for dependents)