Administrative Assistant

Description

Job Summary: Support administrative routines focused on inventory, stocktaking, procurement, and maintenance, ensuring organization, accuracy, and operational efficiency. Key Highlights: 1. Inventory, stocktaking, and procurement process control. 2. Maintenance tracking and operational optimization. 3. An environment that values organization, proactivity, and attention to detail. Brief Description: Provide support for the company's administrative routines, focusing on stock control, asset inventory, procurement processes, and maintenance tracking, ensuring organization, data accuracy, and operational efficiency. Main Responsibilities: * Monitor material and supply inflows and outflows * Conduct periodic inventories (cyclic and comprehensive) * Maintain up-to-date stock records in the system * Identify discrepancies and propose adjustments * Physically organize the stockroom * Register and update company assets (equipment, furniture, etc.) * Label assets and track their movement * Support depreciation control (where applicable) * Ensure item traceability * Obtain quotations from consumables and maintenance suppliers * Issue purchase orders * Monitor delivery timelines * Verify received invoices and purchase orders * Support price and terms negotiation * Initiate and track maintenance requests (facilities, equipment) * Manage preventive maintenance schedules * Support office operational demands Requirements: * Completed high school education (bachelor’s degree in Administration or related fields preferred) * Experience with administrative routines * Basic Excel knowledge (spreadsheet management) * Organizational skills and attention to detail * Proactivity * Responsibility * Strong communication skills * Problem-solving ability