Human Resources Assistant

Description

Job Summary: This professional will assist in HR administration, managing the timekeeping system, employee documentation, payroll, and supporting internal events. Key Highlights: 1. Experience in personnel administration and electronic timekeeping systems. 2. Opportunity to work in the HR area, focusing on hiring and payroll control. 3. Collaboration in internal events and Hilton's organizational culture. ### **Hilton Porto Alegre Hotel \- Rua Olavo Barreto Viana, 18, Moinhos, Porto Alegre \- RS** ### **Job Responsibilities** * Assist in administering the electronic timekeeping system. * Respond to requests and perform updates in HR subsystems according to the needs of the department manager and team members. * Verify documentation and records of new employees; welcome them on their first day for contract signing and provide company information and policies. * Conduct verifications and entries related to terminations, vacations, payroll, promotions, and transfers. * Organize and archive employee documents and information, both physically and digitally. * Support the organization of internal events. * Administer benefits under the Be a Guest program and the Birthday Program. ### **Supporting Functions** * Prepare discrepancy reports and conduct critical analysis of electronic timekeeping data. * Process new employee onboarding. * Organize and archive documents in employee folders. * Control and submit all necessary information for payroll processing. * Perform monthly vacation tracking, advise on annual planning, and forward monthly requests to the Finance Department. * Review benefit enrollment spreadsheets for regular employees, apprentices, and interns. * Verify onboarding and termination processes. * Provide in-person and mobile corporate phone support to employees. * Deliver HR policy training on the second day of new employee onboarding. ### **Other Duties** * Internalize the company culture and demonstrate knowledge of service standards. * Remain available to respond to employee requests. * Understand Hilton brand quality standards applicable to the department. * Demonstrate a positive attitude, collaboration, and team spirit. * Know fire safety and emergency procedures as per safety training. * Deliver training as required by departmental role and needs. * Support internal event organization per the H4U program, including restaurant events, coffee breaks, hotel birthday celebrations, year-end parties, and Children's Day. * Attend monthly departmental communication meetings, acting as an internal consultant. * Request identification cards and timecards. * Draft disciplinary warnings for department heads. * Monitor procurement of new timecards. * Draft letters, declarations, and memoranda. * Collaborate with internal committee activities. * Prepare forms for reporting workplace accidents. * Draft reference letters and documents requested by former employees. * Manage internal communications for bulletin boards, groups, and internal media. * Maintain mandatory records such as training logs, experience evaluations, and performance reviews. * Verify payroll, including calculation of hotel-specific timekeeping and variable payroll components. ### **Knowledge and Skills** * Experience in Personnel Administration. * Experience with electronic timekeeping systems. * Hotel industry experience is desirable. * Currently pursuing a bachelor’s degree, preferably in Human Resources. * Intermediate-level English proficiency. * Strong computer skills. * Minimum one year of experience in Human Resources. * Excellent verbal and written communication skills. * Flexibility to adapt to various work situations. * Ability to work under pressure. * Strong planning and organizational skills. * Good interpersonal skills.