Administrative Assistant - Billing

Description

Job Summary: Work on the billing process, issuance of invoices, order management, tax-related information, and returns, with emphasis on organization and attention to detail. Key Highlights: 1. Direct involvement in the entire billing process 2. Management of invoices, orders, and tax-related information 3. Focus on organization and attention to detail ***Responsibility:*** Direct involvement in the entire billing process. ***Duties:*** Order billing: Issuance of sales invoices; Preparation of invoices; Registration of new customers; Order management (inventory control, deadlines, etc.); Issuance of transport manifests; Delivery scheduling; Invoice cancellation; Issuance of electronic correction letters; Daily sales reports; Issuance of special invoices; XML submission. Tax Information (inflows/outflows): Registration of tax rates and other tax-related information; Creation of codes; Product registration; Tax classification and analysis of customers; Supplier registration; Purchase item registration. Returns: Receipt of return requests; Preparation of return mirrors; Maintenance of internal records; Customer instructions; Instructions to representatives; Scheduling of carrier pickups; Invoice entry. **Requirements:** Knowledge and experience in the field — invoices, billing, accounting, taxation and withholding rules, taxes, and tax routines; Education level: Completed technical degree; bachelor’s degree in Administration, Accounting, Business Management, or related fields is preferred (in progress or completed); Strong organizational skills and attention to detail; Data control and analysis; Intermediate Excel proficiency; **Preferred Qualifications:** Experience with the Siger system. **Working Hours:** Monday to Thursday: 7:30 AM to 5:30 PM; Friday: 7:30 AM to 4:30 PM; 1-hour lunch break. Employment Type: Full-time, CLT permanent contract Compensation: R$2.500,00 per month Benefits: * Medical assistance * Dental assistance * Meal allowance * Transportation allowance Experience: * Microsoft Office Suite (Mandatory) * HR/FINANCE/BILLING (Mandatory) Work Location: On-site