Administrative Assistant

Description

Job Summary: Perform administrative and operational tasks to support internal routines, organize facilities, and provide public service. Key Highlights: 1. Essential support for institutional operations 2. Organization of spaces and public service delivery 3. Logistical and administrative support across various departments **1\. Position Identification** **Position:** Administrative Assistant **Department:** Administrative / Institutional Support **2\. Brief Position Description:** Perform administrative and operational activities ensuring the smooth functioning of the institution, including supporting internal routines, organizing facilities, delivering public service, and providing logistical support to academic and administrative departments. **3\. Duties and Responsibilities** * Open and close the institution according to the assigned schedule or management instructions. * Organize classrooms, consultation rooms, and other institutional spaces, ensuring cleanliness, appropriate supplies, and proper infrastructure for use. * Prepare facilities for classes, consultations, meetings, and academic activities. * Organize and manage appointment schedules and facility usage, ensuring seamless activity flow. * Provide basic service to internal and external stakeholders (in person, by phone, and via e\-mail). * Perform document archiving, digitization, and organization. * Assist in completing forms, simple spreadsheets, and system registrations. * Support internal logistics, including document delivery, supply control, and operational assistance to departments. * Verify documents and perform basic data entry in systems. * Receive and forward correspondence. * Maintain physical spaces and equipment under assigned responsibility. * Carry out supportive administrative routines as directed by supervisors. **4\. Position Requirements** **Education:** Completed high school. **Desired Knowledge:** * Basic computer skills (Word, basic Excel, e\-mail). * Familiarity with space organization and appointment scheduling. * Basic administrative routines. **Behavioral Competencies:** * Organization and attention to detail * Punctuality and accountability * Clear communication * Courteous service delivery * Proactivity * Ability to follow procedures * Confidentiality **Starting Salary: BRL 1,800 \+ Meal Allowance \+ Transportation Allowance** Employment Type: Permanent CLT Compensation: Starting at BRL 1,800.00 per month Benefits: * Meal Allowance * Transportation Allowance Education: * Completed high school (Mandatory) Experience: * Microsoft Excel (Mandatory) * Customer Service (Mandatory)