Administrative Assistant

Description

Job Summary: Professional responsible for administrative and financial routine tasks, HR and operations support, with emphasis on process organization and efficiency. Key Highlights: 1. Performing administrative and financial routine tasks 2. Providing support to HR, operations, and internal departments 3. Collaborative environment focused on results Responsible for administrative routines supporting payment processes, financial controls, public tenders, inventory replenishment, customer license validity and renewal, people management, among others. **Responsibilities and Duties** * Process payments, receipts, and financial entries in the cash book. * Record incoming and outgoing funds. * Receive collections made by sales representatives. * Manage travel vouchers and receive/liquidate employee expense reports. * Prepare deposit amounts, execute transfers, and send funds/cheques to headquarters. * Perform daily cash closing. * Support administrative and HR routines, including issuing and controlling documents (requisitions, purchase orders, sales orders, reports, and minutes). Experience classifying and organizing invoices, supporting external services, monitoring outsourced services, and managing materials (hygiene, cleaning, and PPEs). * Handle internal and external communications, manage meeting agendas and rooms, control mailbags and correspondence, manage reverse logistics, and support operations (production and external sales representatives). * Support internal departments such as IT, facilities management, and corporate programs (PRODIR, 5S), ensuring administrative process organization, efficiency, and standardization at the branch. **Requirements and Qualifications** * Completed high school education * Preferred: Technical or higher education degree in Administration, Accounting, Business Management, or related fields. **Additional Information** What do we offer? A professional environment rich in collaborative interactions that inspire people to reach their full potential and achieve extraordinary results, along with a competitive market-aligned compensation package. Benefits: * Unimed Health Plan * Dental Plan * Meal or Food Allowance Ticket * Pharmacy Partnership Program * Gympass * Life Insurance * Private Pension Plan * Profit Sharing Program (PLR) We are a company operating since 1943 with **excellence** in the **manufacturing**, **distribution**, and **commercialization** of chemical and agricultural products. Through **world-renowned pioneering expertise**, we developed magnesium extraction in oxide, hydroxide, and carbonate forms, used across chemical, pharmaceutical, food, and cosmetic industries. Our products are present throughout Brazil, in 23 states and 758 municipalities, serving over 12,000 active customers. Internationally, we operate in the United States, Germany, Italy, Singapore, Argentina, Chile, Paraguay, Peru, Uruguay, and Venezuela. We translate our way of being and doing into ***6 core competencies***: * ***Agility and Results***: Plan and execute tasks simply, focusing on continuous improvement to achieve results while respecting organizational procedures and policies. * ***Customer at the Core***: Work integrally and aligned with the market, addressing needs, creating trends, sparking interest through practices focused on both internal and external customers. * ***Transformative Difference***: Think differently, creatively and innovatively; stay attentive to new developments, learn and teach daily, acting as an agent of transformation. * ***Participative Management***: A collaborative, accountable, and inclusive environment where people are encouraged to contribute ideas and opinions toward corporate decision-making. * ***Leadership and Ownership***: Exercise leadership and stand out by taking initiative, assuming responsibilities persistently, and making things happen—giving your best in pursuit of extraordinary results. * ***We Are All BEL***: Be present daily in the company, putting yourself in others’ shoes and understanding how your work impacts other people, departments, and results. Be a unified team, practicing our values, sharing best practices, and celebrating achievements with pride in being BEL.