Executive Assistant – Executive Board

Description

Working at **Rumo** means being part of something big: every train that departs, every track maintained, every operation conducted safely makes a difference in the lives of thousands of people and companies every day. Here, we value those who learn by doing, who roll up their sleeves and take pride in seeing the tangible results of their own effort take shape and move forward. We know nothing happens alone: movement is collective, built through partnership, care, and trust among teams. If you enjoy real challenges, want to work with purpose, and wish to contribute to a more efficient and connected future for Brazil, your journey can begin here. **Join the movement. \#VemPraRumo** **About this position** We are seeking a professional to serve as an Executive Assistant supporting the Executive Board, responsible for organizing executive routines, managing agendas, overseeing administrative tasks, and providing strategic support to leadership’s daily activities. This role is ideal for someone organized, proactive, with strong communication skills, who enjoys structuring processes, streamlining routines, and supporting diverse administrative and executive functions within a dynamic environment. **Responsibilities and duties** **Key responsibilities:** * Manage Directors’ calendars, scheduling meetings, appointments, alignment sessions, and priorities; * Support the reorganization and structuring of leadership’s administrative and executive routines; * Track tasks, follow up on progress, and conduct follow-ups with internal departments; * Organize corporate travel, reservations, expense reporting, and logistical support; * Assist in preparing presentations, reports, executive materials, and documents; * Interface with internal departments, suppliers, partners, and stakeholders; * Ensure proper organization of information and documents; * Support the organization of in-person and online meetings; * Act with urgency, prioritize tasks, and monitor deliverables; Contribute to process improvements and routine organization within the area. * **Experience** * Prior experience as an Executive Assistant, Executive Administrative Assistant, Secretary, or related roles; * Experience directly supporting leadership and managing calendars; * Strong organizational skills and ability to manage multiple concurrent tasks; * Excellent verbal and written communication skills; Proficiency in organizing administrative processes and routines. * **Requirements and qualifications** **Education:** * Completed or ongoing undergraduate degree in Secretarial Studies, Business Administration, or related fields. **Technical knowledge:** * Intermediate proficiency in Microsoft Office Suite. **Additional information** **Work model** * **Employment type:** Hybrid (3 days onsite) * **Hiring model:** CLT (Consolidation of Labor Laws) * **Work location:** Indaiatuba \- SP * **Working hours:** Business hours * **Travel requirements:** Occasional **Benefits package** * Meal Allowance * Food Voucher * Transportation Voucher * Profit Sharing Program (PPR) * Railway Safety Bonus * Private Pension Plan * Credit Cooperative * Payroll-Deductible Loan * Wellhub * Health Insurance * Dental Insurance * Surgical Instrumentation Coverage * Pharmacy Assistance * Life Insurance * Funeral Assistance * Comprehensive Pregnancy-to-Postpartum Assistance Program * Extended Parental Leave * School Supplies Allowance * Daycare Assistance * Christmas Toy Gift * Christmas Kit * Psychological, Legal, and Financial Assistance Program * Benefits and Discounts Club * Corporate University **\#VemPraRumo** **About Rumo** We are Brazil’s largest rail logistics operator, crossing the country from North to South across nearly 14,000 km of rail lines — a distance equivalent to traveling from São Paulo to Australia. As the logistics solutions company of the Cosan Group, our purpose is to move Brazil and feed the world — far beyond the railway. And you can be part of this movement alongside our +8,000 passionate colleagues! **Our Culture** At Rumo, we are united by our unique way of being and doing — our DNA. We use the four letters of our name to guide our daily attitudes: **Here, \#RespectMatters!** We believe work and growth opportunities must be equal for everyone, and we know that a diverse and inclusive team is the path to continued innovation and evolution! Our job openings are open to **all individuals**, regardless of gender identity or expression, sexual orientation, religion, ethnicity or race, age, neurodiversity, disability status, citizenship, or any other characteristic that makes you unique. **\#VemPraRumo** **Learn more about Rumo: https://rumolog.com/** We are **Brazil’s largest private freight railway operator**, offering a safe, competitive, and low-carbon logistics solution to support the growth of Brazilian agribusiness. We cross Brazil from **North to South**, operating approximately **14,000 kilometers** of railway lines across the states of Paraná, Santa Catarina, Rio Grande do Sul, São Paulo, Mato Grosso do Sul, Mato Grosso, Minas Gerais, Goiás, and Tocantins. Our asset base comprises **1,400 locomotives** and **35,000 freight cars**. We have over **8,000 employees** across Brazil. Learn more about **Rumo Logística**