Project Administrative Assistant

Description

Job Summary: Professional to support management, documentation, communication, and project control, facilitating information flow and organizing site visits and meetings. Key Highlights: 1. Comprehensive support for project management and technical site visits. 2. Strategic communication with internal teams, clients, and architects. 3. Opportunity to develop project control and organization skills. **Key Responsibilities:** * **Management Support:** Plan schedules for technical site visits. Monitor and track the execution of technical site visits. Assist in developing and tracking project timelines and scopes. * **Documentation:** Organize, update, and archive technical documentation and reports. Maintain an Excel spreadsheet duly updated with project-relevant information. * **Communication:** Facilitate information flow among internal teams (Estimating, Sales, Production), architects, and stakeholders. Provide customer and architect support, clarifying questions regarding the project and final product. * **Control:** Monitor progress, identify deviations, and track performance indicators (KPIs). Develop a project checklist to monitor each phase. * **Logistics:** Organize technical site visits and meetings with customers and architects for project alignment. Send finishing material samples to customers or architects via postal mail. **Requirements and Qualifications:** * **Education:** Currently pursuing a degree in Administration, Civil Engineering, Architecture, Interior Design, or related fields (preferred). * **Tools:** Proficiency in Microsoft Office suite (especially intermediate-level Excel). * **Skills:** Strong organizational ability, clear and concise written and verbal communication, proactivity, attention to detail, and teamwork spirit. * **Advantages:** Knowledge of agile methodologies, e.g., Scrum, MS Project, Kanban, Lean Startup. Employment Type: Full-time, Permanent CLT contract Compensation: R$2.500,00 \- R$3.200,00 per month Benefits: * Fuel allowance * Company mobile phone * Free parking * Life insurance * Meal voucher Work Location: On-site